Draft Minutes of the Parish Council Meeting held on Monday 5th November 2018 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Merrett, Blears, Davidson, Argyle, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllr Beever (W).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7- Elsewhere, RB Item 5d, NM Item 5h.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 4 members of the public were present for Public Question Time.

The council heard from Youth Representative to the Council- Miss G.Gregory and comments from

Mr D.Cheetham on the Dolphin Inn.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker reported on the poor management of recent road closures in Bishampton.

C.Cllr Tucker reported on SWDP, all information can be found on www.swdevelopmentplan.org including the ‘Call for Sites’ maps.

The planning application meeting for Throckmorton Airfield was poorly attended by parishioners. The application is for current activities on the site such as car storage.

Worcestershire County Council are seeking 250 voluntary redundancies to cut costs.

 

 

  1. Progress Reports: for information & discussion
  2. Youth representative, discussions after Open Session/PQT                                  JB

No discussions took place.

  1. Dolphin Inn- discussions after Open Session/ PQT

It was agreed that more information from the Dolphin CIC would assist members in making any decisions in the future. Clerk to contact CIC.

           Project choice and planning for future expenditure.    CD/RH

A list of future capital expenditure projects was discussed and agreed upon. These are in addition to the £4,000 committed to the refurbishment of some of the play equipment at Bishampton play area and installation of a new outdoor table tennis table. Projects chosen are as a result of the survey undertaken during the summer.

The Community Infrastructure Levy Neighbourhood Fund already received from Wychavon DC will fund most of these projects (£10,104).

 

Projects to cost (in total) approx. £6000:

 

Future Projects could include:

 

Cllr Argyle to get quotes for replacing the drop doors, as this is a possible noise nuisance to neighbours.

Cllr Tucker to research bench suppliers.

  1. Request for donation of £75 for Christmas Eve event in Bishampton, decision required. RH

Agreed.

  1. Joint WCC/West Mercia Road Safety Event to be hosted by BAT PC, on Nov 21/22nd RH

No information was received in time for the meeting. It was agreed to pay the hall hire fees for this event.

 

  1. Bishampton History Society Grant request for £300. This is for installing wheelwright equipment in Bishampton, at Dolphin Inn. Decision required.          RH

Agreed.

  1. Shorthorn Wood Management Plan, update.                                                                      CT

Registration with the Rural Payments Agency has taken place, required to apply for grants.

A grant will be needed to pay consultants to produce the Management Plan. Pershore College staff and students are to help fell trees. Practical tasks are going well, thanks to regular volunteers.

 

  1. WW1 memorial community event, update.                                                          MA

Members agreed that the community event and memorial installation have been extremely successful. Over 50 parishioners attended the event on 27th October and those present very much enjoyed the activities, creating parts of the installation.

It was agreed that the council should increase the payment to C.Morris to £250 to reflect the huge input she has had in the project. Thanks to volunteers and B.Moran for his donations of wood and equipment to create the backdrop. Cllr Hodgkins has contacted the local MP and a press release has been sent to local news desks.

  1. Parking on pavements, actions to be taken. Decision required.                                 MA

After a discussion, it was agreed that Cllr Argyle will draft a note to be left on cars that regularly park on the pavement, to be discussed at the next meeting.

 

  1. Flat update, boiler service and Fire Risk Assessments required, 2 quotes obtained. Decision required on action.                                                                                             CD

Boiler has been serviced. It was agreed to order Fire Risk Assessments for the flat/shop building and inform leaseholders of Bishampton Stores and the Dolphin of their responsibilities. A leak has been reported at the flat. Cllr Argyle to contact tenant and investigate.

 

  1. Playground Refurbishment update.                  LP/JB

New goal nets and the power-wash plus re-sand of the block paving at the rear of Bishampton Hall have been ordered. A local company has offered to create the base for the outdoor table tennis table, Cllr Hodgkins will liaise.

Also planned are a bench for adults in the younger children’s’ play area and replacement cradle swing seats. Cllr Poulter has discussed changes with ‘Tiddlers’ group.

 

Newsletter articles to Cllr Merrett.        NM

Articles to Cllr Merrett as soon as possible.

  1. Welcome Letter/Phone book update.                                                                                NM

Clerk and Cllr Merrett to re-draft letter. Parishioner Mr G.Kington to help with Phone book.

 

  1. Elections 2019, publicity required to promote vacancies on council.                                RH

Members to inform clerk on their intentions to re-stand.

 

  1. Christmas Drinks/Meal, decision required.                                                        RH

It was agreed to start the next Parish Council meeting at 7pm and not to go for a meal.

 

  1. Thank you message to volunteers in parish, decision required.                                RH

Cllr Hodgkins to organise thank-you Christmas cards.

 

  1. Autumn Litter pick, Decision required.                                                                                RH

The next litter pick will take place in Spring 2019.

 

  1. Christmas trees – size tbc. Working party volunteers required.                    RH 

Two trees will be ordered. Mr Jones of Throckmorton has offered to supply electricity for the Throckmorton tree.

 

  1. PC representatives for the Memorial Service, both at Flyford Flavell and 12noon Bishampton War Memorial.                                                        RH

The service at St Peters is at 10.45am followed by a short service at the Memorial in Bishampton. Councillors were encouraged to attend.

  1. Decision required on broken bottle littering, actions can be taken e.g. CCTV, regular road sweeping whilst problem remains.        RH

Clerk to request additional road sweeping and contact local press. Parishioners to erect camera and signage.

 

  1. ‘Badgers Walk’ bridleway closure and pedestrian access. Decision if action required. RH/EM

Clerk to seek information from Pathways Warden and WCC officers, however bridleway is closed and a diversion is in operation.

                                                           

  1. Finance

 

  £
Current Account balance as at 31st October 2018 72,602.98
Savings Account, 30 Day notice account 6544.87
Total cash assets for the PC stand at 79,147.85
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Replacement Goal Nets for Bishampton Play Area 69.60
WW1 Memorial Community Project, reimbursement to C.Morris 302.70
Reimbursement to R Hodgkins, for BAT Cares in October and ink 50.26
Grant to Bishampton History Society, for installation of Wheelwright Equipment at the rear of the Dolphin Inn  

300.00

Smart Cut Ltd, Oct Maintenance 279.13
Christmas Eve Carols event, donation 75.00
Maintenance Mark Cole, Lengthsman, 104.70

 

  1. Planning

New Applications:

 

Existing Application:

 

  1. Correspondence for Information.

 

  1. Clerk’s report

 

  1. Councillors’ reports and items for future agenda:

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 3rd December 2018 at 7.00pm in the Bishampton and Villages Hall.

 

The meeting closed at 9.50pm.

 

 

Draft Minutes of the Parish Council Meeting held on Monday 1st October 2018 at 7.30pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker, Merrett, Argyle, Burnham, Blears and Argyle.

In attendance: Clerk and C. Cllr Tucker.

  1. Apologies: Cllrs Beever (W), Davidson (H).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7 Elsewhere.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 4 members of the public were present, 3 to discuss the Wheelwright equipment plus the Bishampton History Society and Mr D Ruskin to report on the www.bishamptonandthrockmorton.org.uk website.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker forwarded information to assist Vale Green Energy to cut back overhanging hedges along the Throckmorton to Lower Moor Road. Vale Green Energy to contact landowners for permission to undertake work. Alternatively the WCC Highways Department will contact landowners.

Road closures on Long Lane were discussed. Changes to the bus services were reported. Clerk confirmed the timetable for the new reduced service has been publicised.

Worcestershire County Council is attempting to reduce spending within the current financial year to prevent a predicted overspend. Council tax has not been increased. Costs of Adult Social Care and Children’s Services continue to rise sharply.

On 10th October, 3-7pm, Pegasus Group will host an open meeting in Throckmorton Parish Rooms to discuss their planning application for the Airfield.

  1. Progress Reports: for information & discussion
  2. Capital Expenditure Planning, project ideas for future expenditure, in preparation for Nov 5th To create a long term financial plan and 2019 budget.                              RH

Cllr Hodgkins encouraged all councillors to forward ideas to the clerk before 14th October. Cllrs Hodgkins, Davidson and the clerk to create an action plan for next meeting.

Councillors were asked to visit Bishampton Play Areas.

  1. Playground behind Bishampton Village Hall, tidy-up      RH

Contractors Amey are not able to help with the renovation of the play areas.

It was agreed that up to £4000 of the CIL Neighbourhood Fund, (current amount of £10,104) will be spent on Phase 1 of the Play Ground renovation.

A delegation was made to Cllr Burnham, Poulter and the Clerk to order items and works, possibly to include jet-washing of the paved area at the rear of the Bishampton and Villages Hall, replacement swing seats, football goal nets, benches and the installation of an outdoor table tennis table, on a site agreed by BATVHT.

Phase 2 to be planned for 2019/2020 at a later date.

  1. Bishampton Highways update,                                                                              RH

New ‘slow’ signs have been printed on the northern part of Abberton Road, Bishampton. New chevrons and a new VAS post have been agreed in principle. Cllr Hodgkins has met with Community Speed Watch Co-ordinator Adnam Ali regarding an additional site for Bishampton.

  1. Newsletter articles and content for winter edition     NM

Articles to Cllr Merrett before 5th November.

  1. Shorthorn Wood, update.                  CT

Cllr Tucker circulated a project update including the creation of the management plan, working parties, volunteer training, survey results, signage, links to Pershore College and the use of the site by educators.

Clerk to assist with registration for the Rural Payments Agency.

Recent fly-tipping at the entrance  has been reported to Wychavon DC by Cllr Hodgkins.

  1. WW1 memorial, update.                                                                                                            RH

Brian Moran is assisting with the project, creating a carved wooden backdrop for the community art project, at no cost to the Parish Council. Creative event on 27th October in Bishampton Villages Hall to create poppies for the installation.

  1. Throckmorton Parish Traffic Group, update on SMH survey, cutting back of hedges and next meeting date.                                                                                                      EB

No report given.

  1. Christmas Trees for Bishampton and Throckmorton, agreement on payment of £50 to Smart cuts required.                                                                                                                  RH

It was agreed to pay £50 towards 2 large Christmas trees for the parishes to be supplied by Smart Trees.

  1. ‘Welcome Letter’ and Parish Directory- examples for consideration.                              RH

Cllr Hodgkins forwarded an example of a ‘Welcome letter’ to the clerk and Cllr Merrett for comment. The creation of a ‘village directory’ was briefly discussed with an example produced by Feckenham parish council. It was agreed that this was a possible future project but a volunteer would be required to create the document or listings on www.bishamptonandthrockmorton.org.uk website. Volunteer to be requested in the winter newsletter.

  1. Playground Inspection, decision required on current equipment being inspected.      EM

It was agreed to delay the inspection until Phase 1 repairs have been undertaken.

  1. SWDP survey to be completed.    EM/RB

Clerk to forward completed survey, completed by Cllr Blears.                                                                                                             

  1. Finance
£
Current Account balance as at 30th September 2018 70,807.47
Savings Account, 30 Day notice account 6,544.61
Total cash assets for the PC stand at 77,352.08
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

 

Cheques for Signing ( inc. of VAT) £
Centurion Home Improvements, shop awning, balance of payment £2500.00
PKF Littlejohn, External Auditors 360.00
Reimbursement to R Hodgkins, for BAT Cares in Sept 19.23
Throckmorton Village Charity, hall hire for  21st June meeting 12.00
E.Morrish, Clerk’s expenses- to be approved by E.Beever, stamps and ink x2 38.96
Smart Cut Ltd, Sept Maintenance 279.13
Maintenance Mark Cole, Lengthsman, 157.20

 

  1. Planning

 

  1. Clerk’s report

10-11.30am.

  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 5th November 2018 at 7.30pm in the Throckmorton Parish Rooms.

The meeting closed at 9.00pm.

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 3rd September 2018 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Merrett, Beever, Davidson, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllrs Argyle(H), Blears(H).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7- Elsewhere. NM Item 5g.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 3 members of the public were present for Public Question Time.

The council were asked about community transport, and were given a report on the data collected from the new VAS and information on the wheelwright equipment was reported.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker reported on the planned reduction in local bus services and the discussions at County Council to offer alternative routes, more information to follow during September. A discussion took place regarding the Volunteer Centre in Pershore and its Community Transport Scheme, and the possibility of the parish council being involved.

West Mercia Police and other organisations are hosting a crime prevention event on the 5th September at Fladbury Village Hall from 12noon until 9pm, open to all.

It is hoped that a PACT meeting will be organised for October, more information to follow.

Road closures are planned for the Lower Moor end of Long Lane in October.

C.Cllr Tucker is monitoring the SWDP review being undertaken by Wychavon DC.

  1. Progress Reports: for information & discussion
  2. Survey feedback to date, project choice and planning for future expenditure. RB/NM/RH/LP

Cllr Merrett reported on the broad range of responses received in the survey. Only 40 responses have been received to date.

The majority of responses were complimentary and suggestions for improvements to the parish included:

For Bishampton Play Area:

Suggestions for other areas:

No survey responses suggested play equipment for Throckmorton or Tilesford.

Cllr Poulter reported on her research on outdoor table tennis tables as these were suggested most often in survey responses. A Cornilleau Park Outdoor which retails at £1599 has been identified as a suitable table for the Bishampton Play Area with additional costs for a base to be considered.

After a discussion it was resolved to move the decision on planning future projects, and budgeting for them, to the next meeting. Cllr Hodgkins has produced a costed list of possible items to be considered. Cllr Merrett to report possible projects to the Bishampton Villages Hall Trust committee. The Clerk commented that the current play equipment was installed in 2006 and 2008. Confirmation of the second instalment of the Community Infrastructure Levy will be available in time for the next meeting, currently £7,485 has been received.

 

  1. Dolphin Inn- discussions after presentation from CIC           RH

This did not occur as CIC were not present.

  1. Youth Representative for Council            JB

Cllr Burnham to contact Grace Gregory of Bishampton who has volunteered to be a youth representative. Only one other name was mentioned in a survey response.

  1. Traffic Group update, including information from K.Hemstock of Highways     EB/RH

The Throckmorton Parish Traffic Group have not met recently. Cllr Hodgkins reported on improvements to signage on Abberton Rd, Bishampton as planned with Worcestershire County Council.

Cllr Beever to contact the traffic consultancy working with SMH Fleet Solutions Ltd on Throckmorton Airfield.

  1. Wheelwright equipment, possibly to be donated to Parish Council, decision required. RH

Councillors discussed the information presented by C.Rigg of Bishampton History Society during Public Question time. It was agreed that the council will support the relocation of the equipment to Bishampton. The Dolphin Inn CIC have offered the use of the end of the outbuilding at the rear of the pub. It was agreed that the parish council will take responsibility for the insurance of the equipment and that the History Society would need to install the wheelwright equipment with interpretation panels/signage and be responsible for its upkeep. It was agreed that other than insurance, there would be no cost to the parish council relating to the relocation of the wheelwright equipment.

  1. Shorthorn Wood Management Plan, update. Access for horses after comments from parishioner                                                                                                                         CT

Cllr Tucker reported upon draft guidelines for users, listing 4 types of users: walkers, dog walkers, cyclists and horse-riders. The paths are all permissive only. No fires or camping to occur in the wood.

Temporary signage to be created to cost approx. £100.00, whilst a grant from Severn Waste’s environmental fund “Welcome to our Future” is sought for permanent signage.

Pershore College yet to confirm their plans to work on the site with Cllr Tucker.

3 parishioners are assisting in the creation of the management plan with Cllr Tucker, Worcestershire Wildlife Fund have agreed to prepare the Management plan.

Educators hoping to use the wood for school visits are to present to the parish council in November.

It was agreed to give permission to Mr P. Davis to fly his photography drone over the wood.

  1. WW1 memorial, update on design. Decision required on event proposed as workshop/lunch on October 27th. Decision required on payments including hall hire. Decision needed on delegation for purchasing.                                                                                          NM/  MA

Details of Carolyn Morris’ planned art installation were circulated. There are several parts to the art work including decorated memorial stones being created by members of the public as on https://bishamptonmemorialstones.wordpress.com/.

An event is planned for Saturday 27th October from 12 to 3pm where women will be encouraged to make pieces for the installation including poppies, marking the role of women in Bishampton during, and after WW1.

It was agreed that the parish council will pay for the hall hire for this community event. A delegation was made to the Clerk and Councillor Argyle to spend up to £400 on materials if required.  Parishioners can get involved with the project at the local ‘Time Out’ art/craft group classes held on Wednesdays.

  1. Shop update, awnings        CD

To be installed on 5th September 2018.

  1. Flat update, blocked drains                                                                    EM

The clerk reported on events that took place on the 18th and 19th August. Cllr Argyle assisted tenants by liaising with Severn Trent who then cleared the drains.

  1. Table of Responsibilities – comments                    RH

The draft table was approved by the council. 3 laminated copies to be produced for noticeboards.

  1. Playground behind Bishampton Village Hall, tidy-up       RH

Cllr Hodgkins has asked staff at Amey to consider adding a clean-up of the Bishampton play area as a community day organised by the business. This could include pressure washing of the paved area at the rear of the hall.

  1. Defibrillator, donation of equipment to Village Hall and refresher training sessions RH

Jill Burtoft, previously a First Responder, has offered the defibrillator (originally funded by the PC) to the Village Hall Committee. The Village Hall committee will decide where it should be placed and fund the necessary cabinet. Jill has offered to run a defibrillator training course in Bishampton and Throckmorton. The  council agreed to fund the hire of the hall for these events. Clerk to liaise.

  1. Rotherdale Farm, update     RH

Cllr Hodgkins gave a brief report following a visit to Vale Green Energy. This included an update on the greenhouse development and the problems encountered. Phase 1 to be completed by April 2019, phase 2 ‘on hold’.                                                            

  1. Finance
£
Current Account balance as at 31st August 2018 60,060.13
Savings Account, 30 Day notice account 6,544.32
Total cash assets for the PC stand at 66,604.45
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
St James’ Church PCC – Donation towards village fete ( Bish Bash Bosh), chq written 4th July 2018 500.00
Smart Cuts, Mowing July and August maintenance 558.26
Information Commissioner- data protection annual fee 40.00
Worcestershire CALC. GDPR event 10.00
E.Morrish, Clerk’s expenses- approved by E.Beever, stamps 6.96
Reimbursement to C.Tucker for Shorthorn Wood, padlock and First Aid kit 29.94
Reimbursement to R Hodgkins, for BAT Cares x2 19.88
Maintenance Mark Cole, Lengthsman, 112.20

 

  1. Planning

New Applications:

Existing Application:

Change of use of agricultural building (retrospective) and proposed extension to accommodate commercial storage and ancillary office. Comment lodged on-line.

  1. Correspondence for Information.

 

  1. Clerk’s report
  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 1st October 2018 at 7.30pm in the Bishampton and Villages Hall.

The meeting closed at 9.50pm.

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 2nd July 2018 at 7.30pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker*, Merrett, Davidson, Burnham, Blears and Argyle. ( *Arrived at 7.40pm)

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllrs Beever, Burnham.
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RB Item 6d. NM Item 6g.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.30pm, 2 members of the public were present, to express an interest in using Shorthorn Wood for educational purposes.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker reported on the New Homes Bonus scheme and that the new solar powered vehicle activated sign in Throckmorton appears to be working well. A report was given on meetings with tenants on the Airfield and Qinetiq staff. New high quality, longer term tenants are being sought for the vacant buildings on the site.

  1. Co-option of New Councillor. Mrs Elizabeth Poulter was co-opted onto the council.
  2. Progress Reports: for information & discussion
  3. Survey feedback to date, project choice and planning for future expenditure.   NM/RH

The main suggestion across the surveys was to add an outside table tennis table to Bishampton play area. Other results require further analysis and it is hoped more surveys will be returned, possibly during the village fete. It was agreed to research outside table tennis tables. EP to action.

  1. Youth Representative for Council                            RH/JB

A suitable representative is still being sought.

  1. Traffic Group update,inc. report from K.Hemstock of Highways, 20mph speed limit EB/RH

Cllr Hodgkins and the clerk met staff from Vale Green Energy, Rotherdale Farm to discuss the use of a one-way system through the parish. The clerk will be notified of planned journeys of harvesting tractors through the villages.

K.Hemstock of Worcestershire CC Highways has produced a report indicating possible changes to traffic signs in Bishampton and the addition of a new VAS pole on Abberton Rd.

  1. Donation request from St James’ Church/PCC, decision required.           RH

It was agreed to donate £500 towards the community event, Bish, Bash Bosh on July 14th, in Bishampton, as requested by the PCC.

  1. Wheelwright equipment, possibly to be donated to Parish Council, decision required. RH

Historic wheelwright equipment has been offered to the parish council via Bishampton History Society. It was agreed that Cllr Argyle will research a suitable site for the equipment with local organisations and report to the council at the next meeting.

  1. New road in Bishampton, agreement on name suggestion for Wychavon DC.           RH

It was agreed to forward the suggestion of the name ‘Manor Fields’ to Wychavon DC.

  1. WW1 memorial, decision required on proposed action, budget and donation to charity MA

Local artist C.Morris has drafted a design for the memorial art work to be placed at the memorial in Bishampton to mark the centenary of the end of WW1.

This will be temporary and removed before the Christmas tree is installed.

It is hoped that it could be used over several years. A budget for the project of upto £1,000 was agreed, to cover the costs, the artist’s fee of £100 and a donation to the Help the Heroes charity.

It is hoped that the memorial art work will be created as a community project, with parishioners being encouraged to help decorate some of pieces of the installation.

The clerk informed the council that any sum was not covered by the annual budget for donations. The funds involved will be taken from the council’s reserves.

  1. Shop update, order placed for awnings, survey and total cost.           CD

2 awnings have been ordered with 50% payment. A survey will take place on the 10th July, to check the structures behind the plastic fascia. If additional fixings are required the additional cost will be no more than an extra £1,000.

  1. Flat update, change of tenants and rental payments from last tenant.           EM

New tenants have moved in. The £30 letting fee has been taken from the initial rental payment.  No loss in rent has occurred between tenants.  The letting agent will retain £225 of the previous tenants’ deposit and forward it to the council. This is for repairs to the heating system.

  1. Shorthorn Wood Management Plan, update                                                                       CT

The working party continue to meet, Liz Etheridge of Wychavon DC has been asked to research grants. Fire Hazard signage to be moved to the wood due to weather conditions.

It was agreed to make a delegation to Cllr Tucker and the Clerk to spend upto £100 between meetings. Immediate requirements include a First Aid kit for volunteers. The location and use of the council’s brush-cutter was discussed, it was agreed that it will need to be serviced in the near future.

  1. Nature Reserve, update           MA

Cllr Argyle agreed to cut back some vegetation, to increase accessibility to the site.                                                                                                                                             

  1. Finance

 

£
Current Account balance as at 30th June 2018 70,436.56
Savings Account, 30 Day notice account 6,543.79
Total cash assets for the PC stand at 76,980.35
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
50% Deposit for awnings at Bishampton Stores, cheque written 21/06/2018 1,500.00
Reimbursement for J.Burnham, refreshments for ‘BAT Cares’ 6.30
Westcotec- New solar powered VAS, (covered by SMH Fleet Soln. donation) 4,806.00
Bishampton Village Hall- Hire for PC and Speedwatch meeting(s) 54.00
Reimbursement for R.Hodgkins, purchase of 2 maps, as per June mtg. 2018 24.00
E.Morrish, Clerk’s expenses- as approved by E.Beever 8.97
Smart Cuts, Mowing (Annual cost spread over 12 months)June Maintenance 279.13
Mark Cole, Lengthsman, June timesheet 142.20

 

  1. Planning

Change of use of agricultural building (retrospective) and proposed extension to accommodate commercial storage and ancillary office. Comment to be lodged on-line.

  1. Correspondence for Information.
  1. Clerk’s report
  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 3rd September 2018 at 7.30pm in the Throckmorton Parish Rooms

The meeting closed at 9.35pm.

 

 

Draft Minutes of the Parish Council Meeting held on Monday 4th June 2018 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Davidson, Burnham, Beever, Blears and Argyle.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllrs Merrett (W).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  6. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.30pm, 2 members of the public were present. The internal auditor and a parishioner who commented on the planning application at Evesham Vale Carp Fishery.

 

  1. Minutes: The minutes of the last 3 meetings were approved and signed.

 

  1. Apology from clerk. The clerk formally apologised for the mistake made during May 14th 2018 meeting which led to the need for an extra-ordinary meeting on the 21st
  2. Internal Audit. Mr Bryan McGinity gave his report:
  1. Consideration, Approval and Signing of the Annual Governance Statement for 2017/18. (Section 1 of Annual Governance and Accountability Return, Part 3). The council considered and approved the Annual Governance Statement and it was signed by the clerk and Chair.
  2. Consideration, Approval and Signing of the Accounting Statements for 2017/18. (Section 2 of Annual Governance and Accountability Return, Part 3). The council considered and approved the Accounting Statement. It was then signed by the clerk and Chair.

 

  1. District and County Councillors’

C.Cllr Tucker confirmed that the Highways team will be working in the parish over the next few weeks. Clerk to liaise with Marshalls over the cutting of grips, extending them through the verge onto their land. Clerk will also write to Ms Evans asking for assistance with cutting back the vegetation opposite the turning into The Elms in Throckmorton.

  1. Review of Code of Conduct and Risk Assessment. These documents were approved.
  2. Review of Delegated Powers.
  3. Review Asset Register. Cllr Hodgkins confirmed that the wheelbarrow no longer exists. Clerk to update the register.
  1. Progress Reports: for information & discussion
  2. Donation request from St James’ Church, decision required. RH

St James’ Church PCC have requested a grant for £504 for mowing. It was agreed that the council could not support this grant request for maintenance of the church, as per CALC advice. Clerk to inform PCC.

  1. Additional signatory for bank account, decision required. RH

Cllr Burnham and Cllr Blears agreed to be additional signatories for the main bank account.

 

  1. Invoice for cutting of hedges in Throckmorton Play area, decision required. CT

The council agreed to pay the invoice for £90 for cutting the inside of the hedge around the play area in Throckmorton in 2016-2018. All future orders for work should be placed by the clerk.

 

  1. Community Infrastructure Levy – Neighbourhood Fund, money received. EM

The council received £7,485 CIL money on 26th April 2018. This relates to the new properties built at Hayes Farm and the Firs, Bishampton. These monies are to be used to support development by funding the provision, improvement, replacement, operation or maintenance of infrastructure.

Further payments are expected relating to ongoing developments in Bishampton. The CIL is paid on a bi-annual basis. The council agreed to discuss possible projects at the next meeting.

 

  1. Update on GDPR, Privacy Notice for consideration.                                                    EM/RH 

The Privacy Notice was approved.

 

  1. Survey, feedback to date.             RH

Cllr Merrett’s summary of the responses to date was discussed, 12 % of surveys had been returned. It was agreed that the results of further returns are to be discussed at the next meeting. A focus group was suggested with a youth representative for the parish. Cllr Burnham to seek a youth representative.

  1. ‘There but not there’, or equivalent WW1 memorial, decision required on action. RH

Thanks to Mr and Mrs Eades for their efforts tidying around the Bishampton War Memorial.

The Chair proposed, after speaking to the PCC, Friends of St James and the History Society the purchase of a ‘Silhouette Tommy’ from the charity Help the Heroes, at a cost of £750.

The council discussed this and for a number of reasons opted to investigate an alternative method to commemorate the ending of WW1.Cllrs Tucker and Argyle to make enquiries into alternative designs with local artist. The use of a similar budget for an art installation was briefly discussed, but no amount was agreed.

  1. Traffic Group update EB

The new solar powered VAS to be fitted on 5th June 2018. Approximately £2,000 of the pledged funds from SMH Fleet Solutions Ltd are still available for further traffic calming projects.

 

  1. Research into 20mph zones, letter sent to local businesses RH

Several responses have been received in support of a reduced speed zone within the Parish. Worcestershire County Council Highways officer Kieran Hemstock is to produce a report on the topic for the parish council, having met with councillors in Bishampton on May 14th. It was suggested that the letter also be sent to Smart Cut Ltd and Phil Day Sports Ltd. to seek their comment. Clerk to action.

  1. Shop update, quotes for awnings received. Decision required. CD

Quotes for two 3m wide manually operated fabric awnings have been received. These are to help reduce the temperatures within the shop and provide shade outside. To open to 2.5m max.

The quotes are for £3000 inc. VAT, £3645 ex VAT and £6020 ex VAT.

It was agreed to spend £3000 on the two awnings, and allow up to £500 for additional fixings, should they be needed. A delegation was made to the Clerk, Cllr Davidson and Cllr Hodgkins to order the awnings as soon as possible.

  1. Flat update, change of tenants and any maintenance to be discussed. Delegation to clerk and coty). It was agreed that the letting agency Johnsons are to obtain the amount from the tenant. If necessary, it will be requested that the amount be withheld from their deposit.

New tenants have been reference checked successfully. The current tenants’ contract is until September 2018. A delegation was made to the clerk authorising orders for any required maintenance or decorating to allow the new tenants to move in promptly.

  1. Meeting with Nigel Huddleston MP, feedback. Qinetiq meeting to be discussed. RH

Clerk to contact the constituency office to ask for help obtaining contact details for Qinetiq.

  1. Request for commitment to cover hire of halls for refresher defibrillator training, autumn 2018. RH

It was agreed that the council would meet the cost of hiring the halls for refresher training session, one in each village.

  1. Shorthorn Wood Management Plan, update CT

Cllr Tucker confirmed Liz Etheridge has returned to Wychavon and will assist with the creation of the Management Plan. Arboriculture Students from Pershore College are to work on the wood, later this year, as part of their course. A discussion about regular practical sessions on set days of the month took place and Cllr Tucker to organise.

 

  1. Village Hall trustees                                                                                     RH

Councillors were reminded that nominees for Bishampton Village Hall Trust are needed.

  1. Wychavon DC’s ‘Call for Sites’, for information RH

Information has been circulated, no discussion took place.

  1. SWDP Review, for information, RH

No discussion took place.

 

  1. Purchase of Maps- reimbursement, decision required. RH

It was agreed to reimburse Cllr Hodgkins for the purchase of 2 large maps of Throckmorton Airfield.

                                                   

  1. Finance

 

£
Current Account balance as at 31st May 2018 73,557.55
Savings Account, 30 Day notice account 6,543.49
Total cash assets for the PC stand at 80,101.04
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Mark Cole, Lengthsman, May timesheet 94.80
Reimbursement for R. Hodgkins, refreshments for ‘BAT Cares’ 6 9.59
E.Morrish – reimbursement for ink (x2) and paper (x2)As approved by E.Beever 30.00
S.H.Smith, Hedge cutting 75.00
R.H Parry, repairs to heating system 270.00
B.McGinity, for Internal Audit 70.00

 

  1. Planning

Comment to be lodged on-line.

No comment

 

  1. Correspondence for Information.
  1. Clerk’s report

 

Summary of Bishampton Stores Lease, Deposits and Rental Amounts

Zoe Morel has been in place under a Tenancy at Will since 14th July 2017.

Zoe paid a refundable deposit of £750 on 29th March 2018, as part 7 of Lease.

Lease was formally signed and completed on May 10th 2018.

Break Dates are on the third and sixth anniversaries, as in part 42 of the lease.

The rental amounts within the Lease, part 1 are:

 

Dates Amount per annum (£)
10th May to 13th July 2018 peppercorn
14th July 2018 to 13th July 2019 750
14th July 2019 to 13th July 2020 1,500
14th July 2020 to 13th July 2021 1,500
14th July 2021 to 13th July 2022 3,000
14th July 2022 to 13th July 2023 3,000
14th July 2023 to 13th July 2024 3,000
14th July 2024 to 13th July 2025 5,000
14th July 2025 to 13th July 2026 5,000
14th July 2026 to 13th July 2027 5,000

 

  1. Councillors’ reports and items for future agenda:

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 2nd July 2018 at 7.30pm in the Bishampton and Villages Hall.

 

The meeting closed at 10.05pm.