Draft Minutes of the Extra Ordinary Parish Council Meeting held on Wednesday 14th August 2019 at 6.30pm in the Bishampton and Villages Hall

Present: Cllrs Barker, Poulter, Boocock, Young, Argyle and Davies.

In attendance: Clerk and 16 members of the public.

  1. Apologies: Cllr Beever (W),Tucker (H) and Amoroso(H).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  6. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 6.30pm, 16 members of the public were present. The meeting was adjourned for Public Question Time. Cllr Barker gave a statement from the council then questions were taken from parishioners. Notes were taken to act as an aide memoire.

 

  1. Bishampton Stores, discussion on matters arising from meeting with Zoe and Kevin Morel on 6th/08/2019 following a second break in at the shop.

Actions to be agreed.

 

Cllr Davies reported on research undertaken on shutters and grilles for the shop windows and doors. He reported the tenant’s preferred options. After discussions it was agreed to secure the shop windows and front door, purchasing three window grilles and a door roller shutter to the maximum cost of £4,000 ex VAT.

A delegation was made to Cllrs Davies and Young together with the Chair or Vice Chair to finalize quotes and order equipment (with advice from suppliers on the most suitable siting of a door roller shutter). It was agreed that upto 50% deposits could be paid upon ordering. Cllrs Davies and Young to liaise with tenants.

 

Cllr Young reported on research undertaken on CCTV systems. It was agreed in principle to purchase a professionally installed internal and external system on the condition that it is to be maintained by the tenant. The tenant is also to insure the equipment and ensure registration with the Information Commissioner’s Office to ensure legal requirements are met.

 

A delegation was made to Cllrs Davies and Young together with the Chair or Vice Chair to obtain further quotes and order equipment within a budget of £2,500 ex VAT.

 

Cllr Young also reported on the current alarm system at the shop and the complexities of making adjustments as it is maintained by the Post Office. Further discussions with the Post Office alarm supplier will take place with the aim of adding an external alarm on the outside of the property.

It was reported that the tenant does not want a screen or shutters for the post office counter.

 

It was agreed to install 2 new security lights outside the property as soon as possible. Cllr Young to action.

 

Cllr Young reported on ‘Smartwater’ systems that can be carried by staff or activated inside the shop. It was agreed that further information was required from West Mercia Police Crime Prevention Team before any decisions could be made.

 

It was agreed that the tenants are to discuss further requests for equipment with the parish council following meetings with the Crime Prevention Team.

 

It was agreed to create a Working Party to work on the security improvements at Bishampton Stores. This is to include Cllrs Davies and Young with the Chair or Vice Chair. This group is to liaise with PC Paul Brown and PCSOs, the Crime Prevention Team as well as suppliers and the tenant.

 

The lease between the parish council and tenant will be amended to reflect agreed changes to the property.

 

It was agreed to put the leaflet campaign to encourage the support of local businesses on hold. To be discussed at the next meeting.

 

A statement will be produced on the decisions made in this meeting. Wording to be agreed by the council and posted on-line and in noticeboards. Cllr Boocock to action.

 Finance

 

No payments were approved for payment.

  1. Date of next meetings: The next Parish Council meeting will be on Monday 2nd September 2019 at 7.30pm in the Throckmorton Parish Rooms.

The meeting closed at 8.35pm.

 

 

Draft Minutes of the Extra Ordinary Parish Council Meeting held on Friday 26th July 2019 at 6.30pm in the Bishampton and Villages Hall

Present: Cllrs Barker, Poulter, Tucker, Amoroso, Boocock, Argyle and Davies.

In attendance: Clerk and C.Cllr Tucker and 7 members of the public.

  1. Apologies: Cllr Beever (W) and Young (W).
  1. Declarations of Interest:
  2. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  3. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  4. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  5. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 6.30pm, 7 members of the public were present.

Notes were taken to act as an aide memoire.

 

  1. Bishampton Stores, discussion on ways to support the shop. Actions to be agreed.

After a long discussion the parish council agreed unanimously that the shop and post office are an important community amenity and the parish council should make within its powers, every reasonable effort to ensure its continuation

In view of recent events (break-in during June 2019) it was agreed to reduce the rent for Bishampton Stores to a peppercorn rent until July 13th 2020. To be reviewed in June 2020.

 

It was agreed that the parish council would create up to 4 leaflets to promote local businesses including the shop and pub. These would encourage people to shop locally to support the local community, reduce their carbon footprint, increase local employment, help increase community cohesion etc. A budget of £250 was agreed for the first leaflet, to be reviewed at the next meeting of the council.

 

The following actions were also agreed:

Clerk to use social media to promote local business support.

Cllr Tucker to produce first leaflet as soon as possible.

Clerk to obtain quote from local artist for subsequent leaflets.

Cllr Barker to research distribution via Royal Mail postal service.

It was agreed that Cllrs Davies and Argyle will research security measures such as shutters for Bishampton Stores and report to the council in September’s meeting.  Advice from West Mercia Police and the Post Office to be sought.  Clerk to write to Post Office.

  1. Finance
Cheques for Signing ( inc. of VAT) £
D.R.Coltman, drop door surround at Dolphin Inn, cheque dated 3rd July 2019 375.00
Rapid Secure, boarding up of Bishampton Stores window, covered by Insurance claim,  cheque dated 10th July 2019 270.00
Clearway Doors and Windows Ltd, replacement sealed unit at shop,  covered by Insurance claim 465.60
Wychavon DC, uncontested election costs 100.00
Smart Cut Ltd, maintenance ( Annual cost spread over 12 months) 279.13
Walkers Electrical Services Ltd, replacement light over defibrillator, Bishampton.  Covered by Insurance claim 54.00
Reimbursement to P.Poulter for wood to repair play area bench 11.27
CALC, Good Councillor Guides x 6 28.50

 

 Date of next meetings: The next Parish Council meeting will be on Monday 2nd September 2019 at 7.30pm in the Throckmorton Parish Rooms.

 

The meeting closed at 8.30pm.

 

 

Draft Minutes of the Parish Council Meeting held on Monday 1st July 2019 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Tucker, Poulter, Davies, Argyle, Boocock, Amoroso and Barker.

In attendance: Clerk.

  1. Apologies: Cllr Beever(W),Young(W) and C.Cllr Tucker.
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests. None.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  6. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.40pm, 3 members of the public were present. The council heard from Rodney Hodgkins on various topics including the Bishampton Stores following the break-in, Charles Rigg of Bishampton History Society and Ms Reid regarding the land opposite The Elms/The Close and road safety concerns with the bus stop location.

 

 

  1. Minutes: The minutes of the last meeting were approved and signed.

 

  1. District and County Councillors’ In C.Cllr Tucker’s absence the clerk reported information regarding the creation of a hard-standing for the new bus stop in Throckmorton opposite the Elms/The Close by the Highways Department.

 

Cllr C. Tucker suggested possible collaboration with neighbouring parish councils to seek advice from planning consultants regarding Throckmorton Airfield and the SWDP Review.

  1. Progress Reports: for information & discussion.

 

N.B. It was agreed to discuss Bishampton Stores (Item m.) first.

 

  1. Update on changes to bus stop location in Throckmorton, safety concern. CT

Cllr Tucker commented upon the creation of a hard standing for passengers to alight the bus opposite The Elms/The Close, as per Worcestershire County Council’s plan. After a brief discussion it was agreed to revisit the matter at the next meeting. Parishioners have suggested using an alternative site for the bus stop to assist school children crossing the road but this is not the same area chosen by the School Transport Commissioning team. Landowners will continue to work with the parish council to keep the vegetation on the bend cut to improve visibility. Later this year hedges will be cut back to assist further.

  1. Table of Responsibilities, roles of councillors to be discussed and agreed.

The roles of councillors were discussed and allocated. A new table showing areas of responsibilities will be published shortly.

  1. Newsletter production. Decision required on links with other organisations (if any), contributors, editorial tasks, budget, frequency.

It was agreed that Cllrs Boocock and Amoroso will take responsibility for strategic communications, to be discussed at the next meeting. The clerk reported that Rev. Noyes was holding a meeting regarding the Flyford Family News magazine on July 18th. Cllr Boocock will make contact to discuss.

  1. Shorthorn Wood Grant Application, progress report.      CT

Cllr Tucker reported a lack of progress as he cannot access the grant application website. The grant of £1,000 is to be used to pay Worcestershire Wildlife Consultancy to create the Management Plan for Shorthorn Wood,(to cost £1,000). Clerk to assist, when time permits. Ideally the Management Plan is needed for Autumn 2019, to assist with planning working party events.

  1. Dolphin Inn, update on repairs to smoke detector.        EM

The Dolphin Inn CIC have yet to confirm that the ceiling is ready to receive a new smoke detector following the leak from the water tank. Clerk and Cllr Davies to follow up.

  1. Update on bishamptonandthrockmorton.org.uk and creation of email addresses for councillors through additional domain. Decision required on additional annual cost of £6.99. No discussion took place, to be reviewed and considered at the next meeting.
  2. Statement from BATVHT regarding changes to accounting system. Decision on response.LP

No objections, clerk to action.

  1. Bishampton Traffic Working Group, update on survey results.           DB

Cllr Barker highlighted survey results from his report that had been circulated prior to the meeting.  Surveying by parishioners has taken place in different locations in Bishampton. Data showed on one day 66% of traffic was travelling over 30mph, 21% over 40mph.  The report also stated on a different day 84% of vehicles exceeded 30mph. It was agreed that the parish council has worked on various projects to reduce speeding to date, including the creation of Community Speedwatch in Bishampton, new signage, road markings and obtaining the funding for awaited solar powered Vehicle Activated Sign (VAS) for Abberton Road.

After a discussion on the portable VASs it was agreed that the clerk should contact the other 2 councils to discuss replacing the batteries in the shared sign.  It was also agreed that as Cllr Barker is a member of the parish council a separate working group for traffic was not required.

 

  1. Survey on Rural Mobility Innovations, to consider a response. (Survey created by University of Lincoln and Rose Regeneration.)                                                                           CT

No discussion took place. Cllr Tucker to report to council at the next meeting.

  1. Parking on Pavements, update on parish council involvement in notices. MA

Cllr Argyle reported on the notices and instructions. Clerk to forward via email to council members.

  1. Purchase of plaques for two benches in Shorthorn Wood and the bench at The Elms/The Close, Throckmorton, decision required on cost, if required. CT

No discussion took place. Cllr Tucker to report to council at next meeting.

  1. Purchase of copies of ‘The Good Councillor’s Guide’, decision required. EM

Six new copies of the guides to be ordered. Clerk to action.

  1. Bishampton Stores, follow up from break-in. Decisions on any related maintenance issues.

Council members discussed the email from K.Morel regarding the break-in at the shop, (previously circulated). It was agreed that the parish council are to claim on the council’s insurance for the window, outside light and for boarding-up the window. The leaseholder is to action her own plate glass insurance as soon as possible, as per the lease. Clerk to advise.

It was agreed that the council will research improving security at the shop. A discussion took place over possible requests for changes by the Post Office to increase security measures. It was agreed that any such information was required, before further actions could be taken. It was agreed that the council should encourage parishioners to support the shop as much as possible and that the tenant’s efforts to reopen the shop promptly were much appreciated.

  1. Finance

 

£
Current Account balance as at 28th February 2019 61,086.30
Savings Account, 30 Day notice account 6546.00
Total cash assets for the PC stand at 67,632.30
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Smart Cut Ltd, maintenance ( Annual cost spread over 12 months) 279.13
Walkers Electrical Services Ltd, new shower switch for Housemartins 68.40
BATVHT, hall hire 54.00
Alcester Locks, repairs to Housemartins door and lock 148.99
R.Hodgkins, BAT Cares groceries, reimbursement 19.99
Bishampton St James PCC donation 500.00
Mark Cole, Lengthsman duties for May and June 212.10

 

  1. Planning

New Applications: LD/19/00057 – Land off Babylon Lane, Bishampton WR10 2NN.  Drainage works, for information only. No Comment required.

  1. Correspondence for Information.

 

  1. Clerk’s report
  1. Councillors’ reports and items for future agenda.
  1. Date of next meetings: The next Parish Council meeting will be on Monday 2nd September 2019 at 7.30pm in the Bishampton and Villages Hall.

The meeting closed at 10.20pm.

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 3rd June 2019 at 7.30pm in the Bishampton and Villages Hall

Present: Cllrs Tucker*, Poulter, Amoroso, Young, Barker. (* arrived 7.35pm).

In attendance: Clerk and C.Cllr Tucker (left at 8.40pm).

  1. Re-elect a Chair:
  2. Apologies: Cllr Beever (W) and Argyle(H).

 

  1. Declarations of Interest:
  2. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  3. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  4. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  5. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.30pm, 1 member of the public was present. No discussion took place in the open session.

 

 

  1. Minutes: The minutes of the last meeting were approved and signed.

 

  1. District and County Councillors’ C.Cllr Tucker offered assistance regarding planning applications. She reported on the Passenger Transport Review going to Worcestershire County Council (WCC) cabinet this month, with public consultation to follow. Cabinet members are keen to gather information on community transport issues. WCC has achieved a reduction in its overspend, however a further saving of £27million is planned this year. C.Cllr Tucker agreed to discuss Highways issues on Broad Lane Bishampton and road safety issues in Throckmorton with the Highways department.
  2. Progress Reports: for information & discussion

 

 

  1. Co-option of council member(s). Mr Graham Boocock and Mr Michael Davis were co-opted onto the council.
  2. Annual Internal Audit Report, for consideration. In summary [sic]:

 

 

The report was considered by members and it was agreed to progress suggested actions, with allocated responsibilities before the end of 2019.

 

  1. Consideration, Approval and Signing of the Annual Governance Statement 2018/2019.

(Section 1 of Annual Governance and Accountability Return, Part 3). The council considered and approved the Annual Governance Statement and it was signed by the clerk and Chair.

 

  1. Consideration, Approval and Signing of the Accounting Statements for 2018/2019. (Section 2 of Annual Governance and Accountability Return, Part 3). The council considered and approved the Accounting Statement. It was then signed by the clerk and Chair.

 

  1. Safety concern for school transport in Throckmorton. CT

Cllr Tucker reported on the lack of a suitable hard standing for passengers alighting buses at The Lea/The Elms/The Close junction. Parishioner Tony Jones was invited to speak to council members on the research he has undertaken whilst liaising with the local landowner. Visibility at this site is a major concern, the verge has recently been cut back by Highways staff as requested by the clerk. A discussion took place over the best way to improve safety of children getting off the school bus and crossing the road. Cutting back the hedges at the ends of the Highways safety fencing was discussed along with using the Lengthsman to keep the verge cut.   C.Cllr Tucker agreed to discuss the matter with Highways staff for further comment on the possible re-positioning of the bus stop.

 

  1. Bishampton Traffic Group             DB

Currently there is only one member of the Bishampton Traffic Group – Cllr Barker. He described his aims for a traffic group and future plans. He is to report to the council next month on traffic surveying that has been undertaken in Bishampton.

  1. Bishampton Cares, decision on future meetings and councillor responsible.

Cllr Poulter to take responsibility for this with support from Rodney Hodgkins.             

  1. Dolphin Inn, update on maintenance (electrical work), leak and repairs needed. EM

The clerk reported on the leak from the water tank in the loft at the Dolphin and the removal of the damaged smoke alarm detector. It was agreed that the parish council would order the replacement smoke detector once the Dolphin Inn CIC confirm that the ceiling has been repaired.

  1. Shorthorn Wood Management Plan, update.                                                             CT

Cllr Tucker confirmed no progress has been made, he reported that he will organise applying for a grant from the Forestry Commission (£1,000) to pay Worcestershire Wildlife Consultancy to produce the Management Plan. Cllr Tucker to report on progress at the next meeting.

Cllr Tucker requested funds for plaques for 2 benches. The clerk stated that on 4th March 2019 it was agreed that ‘no further monies could be committed to new projects at Shorthorn Wood until the Management Plan has been created as per the Management Agreement with Wychavon DC’[sic].

It was then agreed that Cllr Tucker will organise 2 plaques if below a total cost of £40.00, or obtain quotes if above £40, for the next meeting.

                                               

  1. Relocation of dog waste bin currently in Throckmorton, decision required. CT

On 4th March 2019 it was agreed to relocate the dog waste bin in Throckmorton, but no site was agreed. Following comments made by parishioners in the Throckmorton Parish meeting, and a long discussion it was agreed to relocate the dog waste bin from opposite the Parish Rooms to the verge near the entrance to Shorthorn wood. Clerk to order.

  1. Future Parish council newsletters, discussion on paying for production assistance eg. Editorial and layout.

A discussion took place over the previous production of the council’s biannual newsletter. It was noted that the Flyford Family News magazine is no longer being produced. It was agreed that the council would continue to produce a newsletter, but as to who would undertake this, its content, and how often it would be done was not agreed, for the next meeting.

  1. Phase 2 of Bishampton Play Area LP

Cllr Poulter reported on the 2018 survey comments requesting adult gym style equipment in the Bishampton Play Area. The suitability and cost of this sort of equipment was discussed and it was agreed that subject to review in the future there was no current need for a second phase of playground improvements in Bishampton.

  1. Table of Responsibilities, decision required on councillors’ roles.

The roles and responsibilities of council members were discussed and it was agreed that the clerk would circulate the previous table and councillors would forward preferences for collation and discussion at the next meeting.

  1. Photos/contact details for noticeboards, decision required.

A discussion also took place over councillors’ contact details and photos being placed on the WCC website and in noticeboards. New councillors to forward photos to the clerk, if they wish. Clerk to research councillors having parish council email addresses.

  1. Grant request from St James PCC for £500, decision required.

After a discussion over donations and grants for 2019/20 it was agreed to donate £500 towards the community event, Bishampton Fete ‘Bish Bosh Bash’.

  1. Housemartins door repairs – quotes for consideration.

Clerk to order repairs and liaise with tenants.

  1. Finance

 

£
Current Account balance as at  31st May 2019 72,029.56
Savings Account, 30 Day notice account 6546.78
Total cash assets for the PC stand at 78,576.34
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Pathways Warden, contribution to hedge trimmer, as agreed 13th May 2019 80.00
Parish room rental Feb 2018 to March 2019 70.00
E.Morrish expenses, as approved by E.Beever. Stamps, ink x 2, paper, mileage 42.12
Smart Cut Ltd, maintenance ( Annual cost spread over 12 months) 279.13
CTS Ltd, Fire Alarm installation for Housemartins and Bishampton Stores 2129.28
Bryan McGinity, Internal Audit 70.00

 

  1. Planning

 

Existing Applications:

 

     New applications:

  1. Correspondence for Information.
  1. Councillors’ reports and items for future agenda.

 

Cllr Tucker reported that Gordon Sallis of Throckmorton has died, and suggested a plaque be placed in his memory on the bench at The Elms/Close.

Cllr Tucker raised insurance for the Wheelwright equipment, to be installed at the Dolphin.

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 1st July 2019 at 7.30pm in the Throckmorton Parish Rooms.

The meeting closed at 10.25pm.

Signed   ..…………………………………………………                     …………………………..

Chair                                                                                                   Date

 

 

Draft Minutes of the Annual Parish Council Meeting held on Monday 13th May 2019 at 9pm in the Throckmorton Parish Rooms.

Present: Cllrs Tucker, Beever, Barker, Young and Poulter.

In attendance: Clerk, C.Cllr Tucker and Rodney Hodgkins*, (*left at 9.10pm).

  1. Election of Chair and signing of Declaration of Office. After some discussion Cllr Derrick Barker was elected as Chair and signed the Declaration of Acceptance. The council agreed that this was a temporary appointment.
  2. Election of Vice Chair. Cllr Poulter was elected as Vice Chair.
  3. Apologies: Cllr Argyle (H).
  4. Declarations of Interest:
  5. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  6. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  7. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  8. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 9.00pm, 1 member of the public was present for the meeting.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. Co-option of Council Member(s), Mrs Filomena Amoroso was co-opted onto the council. 2 vacancies now remain.
  3. Review of Members’ Code of Conduct.
  4. Review of Standing Orders.
  5. Review of Financial Regulations.
  6. Review of Risk Assessment.
  7. Review of Delegated Powers. Approved
  8. Representation of Parish Council on outside bodies. Cllr Liz Poulter agreed to attend both the PACT and Village Hall Committee meetings.
  9. Review Asset Register.
  10. General Power of Competence, it was resolved to adopt the General Power of Competence.
  11. Review of cheque signatories, Cllrs Young and Amoroso to become new signatories.
  12. Appointment of Internal Auditor, It was agreed to appoint Mr B. McGinity as internal auditor with a payment of £70.00.
  13. Review of Insurance policy. The clerk reported that the leaseholder/ tenants contribute to the buildings insurance for Bishampton Stores and the Dolphin Inn. It was agreed that the tenant of Bishampton Stores should pay half of the premium for the building, as it is only on the ground floor.
  14. District and County Councillors’ report:

C.Cllr Tucker reported that WCC Highways have stated the culvert and verge in Broad Lane will be repaired during the week commencing May 20th. No date has been given for repairing or replacing the damaged signage. A road closure has been planned for Hill Furze for 2 days between 14th May and 3rd June, for resurfacing. C.Cllr Tucker reminded members of the on-line live roadworks map at https://worcestershire.roadworks.org/. Dates can be altered to show planned roadworks.

Worcestershire County Council is to undertake a passenger transport review in June. The Pershore Northern Link planning application is being discussed on 7th July. When asked C.Cllr Tucker confirmed that the Cotswold line phase of the Worcestershire Parkway Interchange is expected to open in December.

 

  1. Progress Reports: for information & discussion

 

  1. Bishampton Cares, decision on future meetings and councillor responsible.

Rodney Hodgkins has offered to host the next BAT Cares event on 7th June, but ideally a council member is needed to take responsibility for these events going forward. No decision was reached.

The clerk reported on the installation of the fire alarm on May 14th, and the tenant’s request to reverse the opening of an internal door to provide more space in the kitchen. The council approved this work, cost to be covered by tenant.

  1. Housemartins, update on maintenance (ventilation/insulation) and fire alarm, tenancy renewal. 

It was agreed to ask Johnsons to arrange for cleaning of the hallway ceiling, clerk to organize repairs to door handle. Clerk reported that electrical work was undertaken on May 13th to repair the pull switch for the electric shower. The current tenancy will be renewed for 12 months in June.

Due to the late hour, this was not discussed. To be discussed in the June meeting.

  1. Shorthorn Wood, creation of management plan, application for grant.            CT

This was not discussed.

  1. Dolphin Inn –decision on drop doors surround, additional quote(s) received.

It was agreed to proceed with the second quote for work to the drop door surround, this is within the original budget agreed of £2,000 as agreed on 3rd December 2018.

This was not discussed.         

  1. Future Parish council newsletters, discussion on paying for production assistance eg. Editorial and layout. This was not discussed, for the June meeting agenda

 

  1. Finance
£
Current Account balance as at 30th April 2019 76,272.97
Savings Account, 30 Day notice account 6546.51
Total cash assets for the PC stand at 82,819.48
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until July 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Wychavon DC, payroll services 43.20
E.Morrish expenses, as approved by E.Beever. Stamps 7.32
Worcestershire CALC subscription 540.38
Sustainable Furniture, picnic benches x 2, second cheque as first destroyed 390.00
Zurich Insurance, annual premium 1671.22
Noticeboard Company, new noticeboards for Tilesford and Throckmorton 1581.60
Faithful Alarms, fire alarm call out and temporary works at Dolphin Inn 78.00
Smart Cut Ltd, maintenance ( Annual cost spread over 12 months) 279.13
R.Hodgkins, BAT Cares groceries and lunch for CALC staff 84.34
Mark Cole, Lengthsman 49.80
D.Goodwin, insulation improvements to flat 276.00
D.Goodwin, replacement bathroom fan for flat 144.00
D.Martin quadbike flail of paths at Shorthorn Wood 360.00

 

  1. Planning

New Applications:

 

Existing Applications:

 

  1. Correspondence for Information.

 

  1. Clerk’s report
  1. Councillors’ reports and items for future agenda:

 

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 3rd June 2019 at 7.30pm in the Bishampton and Villages Hall.

 

 

The meeting closed at 10.20pm.

 

 

Signed   ..…………………………………………………                     …………………………..

Chair                                                                                                   Date

 

Draft Minutes of the Parish Council Meeting held on Monday 1st April 2019 at 9.00pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker, Merrett, Davidson, Argyle, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllr Blears(W).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened 9.00pm, no members of the public were present.

 

 

  1. Minutes: The minutes of the last meeting were approved and signed.

 

  1. District and County Councillors’ C.Cllr Tucker did not give a report, having spoken during the Parish meeting.

 

  1. Progress Reports: for information & discussion
  2. Shorthorn Wood, removal of old container, update           CT

The container has been removed, there are plans to use the site for a lean-to shelter.

 

  1. Shorthorn Wood, creation of Management Plan and grant application, progress report    CT

The management plan has not been progressed. No applications have been started.

  1. Shorthorn Wood, decision on maintenance quote for cutting back of vegetation.           CT

It was agreed to order one day of quad-bike flailing.

 

  1. Proposed new location for relocated dog waste bin, from Throckmorton, decision required.              RH

After a heated discussion over the relocation of the Throckmorton dog waste bin to the entrance of Shorthorn Wood it was agreed to put this to parishioners at the Parish meeting on May 13th. A decision will be taken at the next parish council meeting. Clerk is monitoring cleaning of all the bins by Wychavon staff.

 

  1. Flat maintenance, decision on quotes for reducing damp including extraction fan and loft insulation improvements.          CD

It was agreed to proceed with the improvements to the loft insulation and upgrading the bathroom extractor fan, in a new location. Clerk to order.

 

  1. Fire Alarm update and decision required.          CD

Cllr Davidson to meet contractor to check the use of wireless alarm units at Housemartins and Bishampton Stores. Magnetic catches on the fire doors will need additional carpentry. Cllr Davidson to check the alarms can be isolated by tenants in the flat. It was agreed to delegate the decision to Cllr Davidson and the clerk to order a system to the total cost of £2,000 ex VAT.

 

  1. Dolphin Inn, decisions required on quoted for electrical improvements.          RH

It was agreed to proceed with the quote for remedial electrical works. Clerk to order.

A discussion took place over the drop doors repair. Cllr Argyle to liaise with contractor over concreting the surround.

 

  1. Community Speedwatch update          MA

No report was given.

 

  1. Decision on a delegation to the clerk to use donated funds from West Mercia police to order a solar powered VAS and pole for Abberton Road, Bishampton.

A delegation was made to the clerk to use £5,000 from West Mercia Police to order a solar powered VAS and pole for Abberton Road, Bishampton. Clerk to contact Pinvin parish council about the sign on Upton Snodsbury Road.

 

  1. Play Area refurbishment update                                  LP

2 new picnic benches have been installed at Bishampton Play Area, clerk to order the new ‘wendy’ house. A discussion took place regarding relocating 2 of the old picnic tables from Bishampton play area to Shorthorn wood.

 

  1. History Society, wheelwright equipment installation update          RH

The History society are awaiting a plasterer to prepare the site.

  1. Historic Village signage update                      RH
    Worcestershire County Council have confirmed that Bishampton does not meet the criteria for  ‘Historic village’ signage.

 

  1. Finance

The annual accounts were reported upon by the clerk.

 

£
Current Account balance as at 31st March 2019 64,494.21
Savings Account, 30 Day notice account 6546.25
Total cash assets for the PC stand at 71,040.46
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

 

Cheques for Signing ( inc. of VAT) £
Bishampton Play Area bench/seat 345.00
Parish Meeting poster alterations 12.00
Smart Cut Ltd, March Maintenance 279.13
Walkers Electrical Services, Electrical Condition Report for Dolphin Inn 486.60
E.Morrish expenses, as approved by E.Beever, mileage and ink, paper, files x 3 44.93
Mark Cole, Lengthsman 147.30
Wendy House for Bishampton Play Area 304.91
Replacement outside socket at Bishampton Stores 55.20
Removal of container at Shorthorn Wood 768.00
2 A-frame picnic tables for Bishampton Play Area 390.00

 

 

  1. Planning

New Applications: 

 

 

 

Existing Applications:

  1. Correspondence for Information.

 

  1. Clerk’s report

 

  1. Councillors’ reports and items for future agenda.

 

 

Date of next meetings: The Annual Meeting of the Parish Council which will take place after the Throckmorton Parish Meeting, starting at 7.45pm on May 13th in Throckmorton Parish Rooms.

The meeting closed at 10.00pm.

Signed   ..…………………………………………………                     …………………………..

Chair                                                                                                   Date

 

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 4th March 2019 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Merrett, Beever, Davidson, Argyle, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker (arrived 7.37pm).

  1. Apologies: Cllr Blears (H).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7- Elsewhere. MA- Item 7, The Firs.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 1 member of the public were present for the Open Session.

The council heard from Mr J Rowe of the League of Veteran Cyclists, reporting on future races through the parish on March 30/31st and later in June.

 

  1. Minutes: The minutes of the last meeting were approved and signed
  2. District and County Councillors’ C.Cllr Tucker confirmed Worcestershire County Council’s support for the cut back of vegetation in Throckmorton on the left side of the Long Lane heading to the Upton Snodsbury Rd. This is to be organised by the Throckmorton Parish Traffic Group and funded by SMH Fleet Services Ltd. The parish council will oversee the works. The ownership of this area of land is still being checked by Worcestershire County Council.

 

C.Cllr Tucker reported that her Councillors’ Divisional Fund will be given to West Mercia Police to facilitate the purchase of a new speed radar gun to be used by the Evesham police team.

  1. Progress Reports: for information & discussion
  1. Bishampton Traffic Group, Community Speedwatch, report and decision on possible use of parish website for reporting offenders. MA/RH

There was good attendance at the first meeting of the Bishampton Traffic Group although a structure for the group has yet to be formed. Further meetings to be planned. The decision was made not to alter the www.bishamptonandthrockmorton.org.uk website to allow links for the reporting of speeding offenders.

Community Speedwatch continues to attract new volunteers and new rules mean that signs can be placed at the 3 entrances to the village and testing can take place anywhere inside the village.

Cllr Hodgkins is to discuss possible additional village signage including ‘Welcomes Safe Drivers’ with WCC Highways staff. The Throckmorton village sign is damaged and a 30mph sign is incorrectly positioned at present.

  1. Throckmorton Traffic Group, report on recent meeting, use of pledged funds.           EB

At a recent meeting decisions were made to use some of the remaining pledged funds from SMH Fleet Services Ltd to improve safety along Long Lane.  £600 to be used for the cutting back of the Long Lane large verge. £800 to be used to pay for the materials to re-locate the Church Farmhouse fence, assisting the new residents of Church Farmhouse to reinstate the verge. (This matter has been ongoing for at least 3 years.) Vale Green Energy/Rotherdale Farm staff to cut back the old hedge at Church Farmhouse at no cost to the group or parish council.

Clerk to ask Lengthsman for key to VAS in Throckmorton to allow a resident to assist with battery charging.

 

  1. Cycling events in parish, discussion, if needed, after Public Question Time.           RH

Clerk to advise residents of the event on March 30/31st between 10-12.30pm via Facebook and noticeboards.

  1. Play area refurbishment, update on new equipment including use of New Homes Bonus fund.                                                                                                                                                                                                           

Swing seats have been replaced, the new table tennis table has been installed on the concrete base supplied by Cotswold Oak Ltd. Measurements of the table tennis levels to be referred to the supplier to check tolerance levels. The block paving to be re-sanded at the end of March. A new bench is to be delivered and discussions about a new picnic table are to take place with the Bishampton and Villages Hall Trust. Tiddlers Focus Group have yet to chose a ‘wendy’/play house for the rear play area. Clerk to order.   

                                                                                                                        

  1. Dolphin Inn, update on maintenance- quote for electrical work, fire alarm service.           RH

The electrical condition report was completed and some minor recommendations were made, the quote for these was not delivered in time for this meeting. The fire alarm system was serviced and a new back-up battery was required.

  1. Bishampton Stores, quote for fire alarm.           CD

Adding a fire alarm would require a separate and new electrical supply to be created. Cllr Davidson to assist with quotes for this electrical work and contact alarm companies for further information about the systems included in their quotes.

  1. Housemartins, report on maintenance, decision on ventilation/insulation, fire alarm quote.CD

The quote for the suggested works at Housemartins to improve ventilation and re-instate loft insulation correctly was not received in time for this meeting. Cllr Davidson and Hodgkins to ask the contractor about the safety of the soffits.

  1. Shorthorn Wood, removal of container.           CT

This work has been ordered at a cost of £640. Container to be cut up on-site and then removed. Date to be confirmed.

  1. Shorthorn Wood, creation of management plan, application for grant.           CT

Cllr Tucker confirmed that the management plan has not progressed and no grant applications have been made.

Tree felling has taken place by Pershore College students.

A report was made on the intentions of the working party of volunteers to create a wetland scrape/bog area in the wood and a quote was reported for the removal of tree stumps.

This had not been circulated prior to the meeting and in the absence of any management plan, after a long discussion over the current years’ Budget and the Budget for Shorthorn Wood for 2019/20 it was agreed that no further monies could be committed to new projects until a full Management Plan has been created, as per the Management Agreement with Wychavon DC.

Liz Etheridge at Wychavon DC is to help with the Management Plan.

 

  1. Dolphin Inn –report on drop doors.           MA

These have been completed, concrete around the frame is needed.

 

  1. Bishampton History Society- report on Wheelwright equipment and application for ‘Historic Village signage from Worcestershire County Council.           RH

The new wheelwright equipment display area in the outbuilding of the Dolphin is awaiting plastering. The Bishampton History Society and Cllr Hodgkins have started researching the addition of Bishampton to the ‘Historic Village’ scheme which would include the use of brown signs to attract visitors to the village. This was discussed by the council and it was agreed that further research into the costs of the signs and their implications was required.

 

  1. Relocation of dog waste bin currently at Throckmorton, decision required.    RH/CT

The cost of relocating a bin was reported- approximately £29, this must be carried out by contractors and organised by Wychavon DC. It was agreed that the bin in Throckmorton could be relocated, but no new site was agreed.

 

  1. Thank you for retiring CALC staff, decision on £50 budget for meal          RH

It was agreed that the budget of £50 is to be made available for a meal for 2 members of staff from CALC in recognition of their support of the parish council and clerks over recent years.

 

  1. Pathways Update          RH

Cllr Burnham commented on changes being made to the gates on the bridleway section of Jubilee Walk. A pathways report was circulated for information prior to the meeting.

                       

         

  1. Finance
£
Current Account balance as at 28th February 2019 61,086.30
Savings Account, 30 Day notice account 6,546.00
Total cash assets for the PC stand at 67,632.30
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

 

 

 

 

 

 

Cheques for Signing ( inc. of VAT) £
R.Hodgkins, BAT Cares groceries inc. teapot 20.13
E.Morrish expenses, as approved by E.Beever. Stamps 6.96
Smart Cut Ltd, maintenance ( Annual cost spread over 12 months) 279.13
Table Tennis Tables UK 1,597.92
D.Goodwin, Fire Doors at Dolphin Inn 432.00
Faithful Alarms, service fire alarm system at Dolphin Inn 135.54
Mark Cole,materials for bench plinth 87.06
Mark Cole Lengthsman,  Timesheet for February 2019 214.80

 Planning

New Applications:

 

 

 

  1. Correspondence for Information.

 

  1. Clerk’s report

 

 

  1. Councillors’ reports and items for future agenda:

 

  1. Date of next meetings: The next Parish Council meeting will be after the Bishampton Annual Parish Meeting on Monday 1st April 2019 at 45pm in Bishampton and Villages Hall.

 

The Annual Meeting of the Parish Council which will take place after the Throckmorton Annual Parish Meeting, starting at 7.45pm on May 13th in Throckmorton Parish Rooms.

The meeting closed at 9.25pm.

Signed   ..…………………………………………………                     …………………………..

Chair                                                                                                   Date

 

 

 

 

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 4th February 2019 at 7.30pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker, Merrett, Beever, Davidson, Argyle, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker (arrived 7.55pm).

  1. Apologies: Cllr Blears(W).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 5e.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.30pm, 1 member of the public was present for the whole meeting.

 

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’ C.Cllr Tucker reported on English Heritage’s comment on the current planning application on Throckmorton Airfield.
  3. Progress Reports: for information & discussion
  4. Cleaning of Bishampton Memorial, decisions on any actions required.                    RH

Cllr Hodgkins will seek volunteers to give the memorial a light clean, as per the discussions with Bishampton History Society.

 

  1. Update on agreed items of expenditure inc. Throckmorton bench, play area refurbishment, replacement noticeboards, planter(s).                                                                EB/CTCD/LP

 

Item Progress Notes
Replacement swing seats x 7 Ordered To be installed within 4 weeks
New goal nets Installed
Table Tennis Table plinth To be installed this week Donated by Cotswold Oak
Table Tennis Table To be ordered once plinth ready To be installed within 4 weeks
Junior Play Area refurbishment of paving Cleaning done, awaiting re-sanding.
Wendy House for younger play area Discussions ongoing with Tiddlers (To the value of £300).
Removal of Container at Shorthorn Wood Awaiting quote from contractor(s).
Planter for Throckmorton Installed
Donation to Bishampton Gardening Club for planters £100 donated in December 2018.
Bench at Throckmorton Received, awaiting plinth To be installed within 2 weeks
Noticeboards for Throckmorton and Tilesford

 

Clerk to obtain quotes for new larger noticeboards to be installed on existing posts.

 

Positive feedback has been received relating to the cleaning of the paving in the play areas. To be re-sanded when weather improves.

Discussions occurred about removal of rubbish and new seating for the play areas in Bishampton. It was agreed to research the costs of new benches for adults to sit on. Cllr Merrett to liaise with BATVHT.

The location of the new planter in Throckmorton was discussed and it was agreed that the clerk should investigate the possible re-positioning of the dog waste bin.

 

  1. Decision on use of New Homes Bonus (£469) following letter from Wychavon DC.    RH

It was agreed that the council should apply for the remaining fund of £469 to purchase a new bench or benches for Bishampton Junior play area.

  1. Bishampton Stores/Housemartins Flat – Fire alarm system and fire stopping, update. CD

Clerk to order the ‘fire stopping’ at Bishampton Stores.

It was agreed to arrange the service of the fire alarm system at the Dolphin and obtain a further quote for installation of a new system at the shop and flat. Clerk to organise.

  1. Dolphin Inn- update following Fire Risk Assessment, fire doors, electrical condition report and alarm service.           RH

Cllr Hodgkins reported on quotes for new fire doors at the Dolphin Inn and it was agreed to use David Goodwin to refurbish the doors with required strips and seals and replace one fire door. Discussions took place over the door to upstairs, and whether it is currently a fire door. Cllr Hodgkins to seek advice. It was agreed to install this as a fourth fire door if required, at an additional cost, in-line with the original quote.

The Electrical Condition Report has been carried out and a small number of recommendations for improvement were included, some of which appear to relate to the removal of the disabled toilet from the restaurant area. The clerk to ask for a quote for the recommended work.

  1. Shorthorn Wood Management Plan, an update.                                                            CT

Cllr Tucker reported on the need to change the maps registered with the Rural Payments Agency as current ones do not include the access track’s trees and hedges recorded are incorrect. The clerk is awaiting assistance from the RPA. A grant application to the Forest Commission is to be made. Vale Landscape Heritage Trust and Severn Waste have offered assistance in supplying some locally made benches for the wood.

Successful working parties are taking place regularly.

  1. Dolphin Inn drop doors, update           MA

The doors and frame are in-situ. The original frame was badly damaged. Brick supports around the frame will be repaired as soon as possible. This will be an additional cost to the parish council.

 

  1. Maintenance for Dolphin Inn, decision required on various items.           RH

As per the terms of the lease the Dolphin Inn CIC are to repair the gate post in the garden and replace a man-hole cover.

 

  1. Defibrillator pads, replacements ordered           RH

These have been delivered and will be installed. Thanks to Jill Burtoft for her assistance in replacing the pads and monitoring the units each week.

  1. Throckmorton Traffic Group and update on fence relocation.                  EB/CT

No recent meetings have taken place. C. Beever and Cllr Tucker to contact the owner of Church Farmhouse, Throckmorton regarding the relocation of the fence that is on Highways land and too close to the road.   It is understood that Highways Department have contacted the owner.

Pledged funds from SMH Fleet Services Ltd could be used to assist with the cost of the work, as it was originally requested years ago. Cllr Beever to discuss with the Traffic Parish Taffic Group.

 

  1. Community Speedwatch update and Bishampton Traffic Group, first meeting 13th MA/RH

There are now a good number of regular volunteers. Signs can be placed at the edges of the village so drivers have less information of the actual location of the group. Support from local police has been good.

The inaugural meeting of Bishampton Traffic Group to take place on 13th February, Cllr Hodgkins to attend. Cllr Hodgkins continues to liaise with West Mercia Police over the possibility of funding for an additional Vehicle Activated Sign for Bishampton. The original offer of a grant has been rescinded.

 

  1. Shorthorn Wood, removal of old container, decision required.           RH

Parishioner Mr T.Jones provided a report on the removal of the container and made suggestions of local contractors with sufficient experience and the appropriate equipment. It was agreed to proceed with the cutting up and removal of the container, Cllr Tucker to obtain quotes for this work.

  1. Election procedure.           RH

Clerk to circulate the timetable of proceedings to councillors. Seminar session in Pershore on February 28th for those interested in being nominated to stand for election. Last day for the forwarding of nominations is April 3rd 2019.

 

  1. Litter Pick, 23rd Feb, volunteers required.                 CT/RH

Volunteers to include councillors. Clerk and Cllr Hodgkins to organise and promote.

 

  1. Finance

 

 

£
Current Account balance as at 31st January 2019 61,898.54
Savings Account, 30 Day notice account 6545.70
Total cash assets for the PC stand at 68,444.24
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
E.Morrish expenses, as approved by E.Beever. Stamps and stationery 14.21
Smart Cut Ltd, maintenance ( Annual cost spread over 12 months) 279.13
Housemartins annual boiler service and toilet repair, R H Parry 330.00
New planter for Throckmorton,  P Chamberlain 90.00
New bench for Throckmorton, Cotwold Teak 345.00
New drop doors for Dolphin Inn, Jeebra Metalwork 1440.00
Sutcliffe Play, swing seats x3 150.84
Mark Cole, Lengthsman 79.80
Defib replacement pads x 2, Cardiac Science 91.14
Replacement swing seats x 4, Wicksteed Leisure 429.66

 

  1. Planning

 

Existing Applications:

 

  1. Correspondence for Information.
  1. Clerk’s report

 

  1. Councillors’ reports and items for future agenda.

Cllr Argyle commented on the meeting on 31st January with the Natural Networks Programme at the Worcestershire Wildlife Trust.  Funds are available for environmental biodiversity projects that create, improve or restore wildlife-rich habitats. Grants up to 45% of the total project cost are available from £2,000 to £200,000. Interested landowners or organisations to contact the Wildlife Trust.

 

Cllr Tucker has booked a Wildlife Assessment for Shorthorn Wood following this meeting.

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 4th March 2019 at 7.30pm in the Throckmorton Parish Rooms.

The meeting closed at 9.00pm.

Signed   ..…………………………………………………                     …………………………..

Chair                                                                                                   Date

 

Draft Minutes of the Parish Council Meeting held on Monday 7th January 2019 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Merrett, Blears, Davidson, Argyle, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllr Beever (W).

 

  1. Declarations of Interest:
  2. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  3. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  4. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7- Elsewhere.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 3 members of the public were present for the Open Session.

The council heard from Brian Moran representing the Dolphin Inn CIC and Derrick Barker

regarding the creation of a Bishampton Traffic Working Group.

 

  1. Minutes: The minutes of the last meeting were approved and signed.

 

  1. District and County Councillors’ C.Cllr Tucker reported on the changes to funding for Worcestershire County Council next year, with 80% of budget coming from council tax and 19% from business rates. The new treasurer is in place at Worcestershire County Council, new longer term strategic planning is taking place and the size of the organisation will be reduced to cut costs.

 

Officers from the Highways Department have visited the new owner of Church Farmhouse in Throckmorton regarding the fence that is on Highways land that needs to be moved.

 

  1. Progress Reports: for information & discussion
  2. Dolphin Inn, Fire Risk Assessment Report, Decisions required on actions and approval of any use of reserves to cover required alterations.    RH/CD

It was agreed that the Council will arrange for an Electrical Installation Condition Report to be undertaken as soon as possible. Clerk to obtain quotes for new fire doors and the servicing of the fire alarm system.

 

  1. Bishampton Stores/Housemartins Flat, Fire Risk Assessment Report, decisions required on actions and approval of any use of reserves to cover required improvements.     RH/CD

It was agreed that the clerk would obtain quotes for fire stopping, a new fire alarm system and arrange for repairs to an electrical socket. The clerk has forwarded a copy of the Fire Risk Assessment to Ms Morel with recommendations for her to action.

 

  1. Shorthorn Wood Management Plan, grant applications, an update.                       CT

The Rural Payments Authority map is to be altered as the access track has not been included. This is relevant when applying for grants for the site. A ‘thank you event’ was held on 18th December for regular volunteers and this was attended by representatives from Vale Heritage Landscape Trust, Wychavon DC and Worcestershire Wildlife Trust. The Butterfly Conservation Trust has surveyed the wood and found eggs of Brown Hair Streak Butterfly. Cllrs Argyle and Tucker to attend the Natural Networks Programme event on 31st January.

 

  1. Flat update, roof and toilet repair           CD

The gutters have been cleared and the toilet repaired. Clerk to ask tenants if damp has improved.

 

  1. Footpaths and Bridleways update.      RH/JB

Cllr Burnham commented on the poor gates on Badgers Walk and the loose gates on the bridleway section of the Jubilee Walk. Pathways warden Gordon Kingston is planning improvements to signage on the footpaths behind Manor Fields.

 

  1. Discussion on possibility of Traffic Group for Bishampton           RH

Following the presentation in the Open Session it was agreed that the council would support the creation of a Bishampton Traffic Working Group and fund meeting and publicity costs up to a maximum of £100. Cllr Hodgkins to attend meetings. Any publicity to be checked by Cllr Hodgkins and/or clerk prior to circulation.

 

  1. Welcome letter, final draft for approval.           RH

It was agreed to use the final draft. Cllr Hodgkins to deliver to new residents.

 

  1. Application for funding from West Mercia Police           RH

Cllr Hodgkins has applied for a grant from the West Mercia Police and Crime Commissioner.

It was agreed that if successful, the grant of £5,000 will be used for a solar powered vehicle activated sign for Abberton Road in Bishampton. The site for the sign has already been approved by Worcestershire County Council Highways Department.

 

  1. Dolphin Inn drop doors, update           MA

Work is to be undertaken in January.

 

  1. Feedback on broken glass signs           RH

A large improvement has been seen in the amount of broken glass on the roads.                     

  1. Finance

 

£
Current Account balance as at 31st December 2018 69,276.60
Savings Account, 30 Day notice account 6545.53
Total cash assets for the PC stand at 75,822.03
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Chris James Cleaning, Bishampton Play area 414.00
Reissue of Cheque 2041 due to error, Summerhill for tree felling at Nature res. 30.00
Fire Risk Assessment, Housemartins/Bishampton Stores 420.00
Newsletter printing 56.00
Smart Cut Ltd, Dec Maintenance 279.13
FRA Contractor,  Housemartins/Bishampton Stores 75.00
Worcestershire CALC, training E.Morrish 20.00
E.Morrish expenses, as approved by E.Beever, mileage and ink x 2, (Reissue of cheque due to error on December’s cheque, now cancelled.) 42.69
R.Hodgkins, BAT Cares reimbursement 6.30
M.Cole clearing gutter at shop/flat 90.00
Mark Cole, Lengthsman 127.20

 

  1. Planning

New Applications:

Existing Application:

 

  1. Correspondence for Information.

 

  1. Clerk’s report

 

  1. Councillors’ reports and items for future agenda:

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 4th February 2019 at 7.30pm in the Bishampton and Villages Hall.

The meeting closed at 9.25pm.

Signed   ..…………………………………………………                     …………………………..

Chair                                                                                                   Date

 

 

Draft Minutes of the Parish Council Meeting held on Monday 3rd December 2018 at 7.00pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker, Merrett, Argyle, Davidson, Burnham, and Argyle.

In attendance: Clerk and C. Cllr Tucker.

  1. Apologies: Cllrs Beever (W), Blears.
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7 Elsewhere. NM payment for C.Morris.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.00pm, 1 member of the public was present to forward detailed drawings of the base for the Christmas tree in Throckmorton.
  1. Minutes: It was agreed that the following amendment would be added to these draft minutes before the minutes from November were approved and signed.

From November 5th Meeting:

 

5b) Project Choice and Planning for Future Expenditure:

In addition to the £4,000 committed to the refurbishment of the play areas in Bishampton an additional total amount of £6,000 was committed for use during 2018/19 as shown below. Amounts are approximate and will be carried over for 2019/20 if required. This total is to be covered by use of the CIL, Neigbourhood Fund and Reserves.

 

Item suggested Amount allocated (£) Notes Action
New planter for Throckmorton 100 Clerk to action with NM and CT
Annual ‘donation’ to planters in Bishampton 100 Bishampton Gardening Club

NB Not CIL fund eligible.

Clerk
Dolphin Petanque court 1,000 This project has since been discussed with the CIC and is not required. CD and RH to meet CIC
Dolphin – replacement of drop doors and frame 2,000 MA to action,  CD and RH to meet CIC
Bench for Throckmorton bus stop 500 Clerk to action, once Highways approved site.
New noticeboards for Tilesford and Throckmorton 1,500 Clerk to action.
SHW container removal 500 CT/RH to advise
Bishampton History Society Request 300 For installation of Wheelwright equipment at Dolphin Actioned.
Total £6,000

 

It was also agreed that the benches required for Shorthorn wood would be covered by the 2018/19 Budget, however it is hoped to create benches from recently felled timber.

 

  1. District and County Councillors’

C.Cllr Tucker reported on the unapproved road closure by BT on 3rd December. Drainage work on Long Lane Throckmorton is to take place this week. C.Cllr Tucker asked for parishioners’ comments on the new bus timetable but members have not received any.

 

  1. Progress Reports: for information & discussion
  2. To review and approve the Budget for 2019/20.     CD/RH

The Budget was approved.

  1. Update on Play Area Refurbishment.                                                           LP

The paved area to the rear of the Bishampton Villages Hall will be power washed this week and re-sanded in Spring. Cotswold Oak have agreed to supply the base for the outside table tennis table, free of charge. Cllr Hodgkins to ask for timescale. The playground inspection did not raise any major issues, the small broken bench will be removed.

  1. Planter and Benches in Throckmorton.           CT

Cllr Tucker reported on the chosen site for a new planter at the Parish Rooms. Clerk has ordered the planter and requested a site assessment for the new bench for the bus stop at The Elms.

  1. SWDP Review, representation from Council, before December 2017.                            MA/CT

After a discussion it was agreed that Cllrs Tucker and Argyle will comment on the SWDP Review.

 

  1. Dolphin Inn, update on drop-doors and discussions with Dolphin Inn CIC.                       RH

A report was given on recent discussions with the Dolphin Inn CIC. It was agreed that the recent Fire Risk Assessment would be discussed in January’s meeting.

Due to the unique nature of the task of replacing the drop doors and frame it was agreed to proceed with the one quote (for £1,200) and place an order for the work. It is understood that additional costs may be involved if extensive brickwork repairs are required. It was agreed that upto an extra £800 could be made available, to a total of £2,000 if necessary. (As agreed in November 5th meeting).

  1. Joint WCC/West Mercia Road Safety Event to be hosted by BAT PC, feedback. JB

A discussion took place about this event. It was disappointing that some County councillors arrived late to the meeting and John Campion, West Mercia Police and Crime Commissioner did not attend. Cllr Hodgkins has received a request from a parishioner to start a Bishampton Traffic Group. It was agreed that the resident is to come to a meeting of the council to discuss this further.

  1. Shorthorn Wood Management Plan, update.                                  CT

Local educators hoping to use the site with school groups will present information to the council in 2019, possibly in February.

It is hoped that Pershore College students will return to the wood with a shredder. The possible future project of the creation of a scrape/wetland area in the centre of the wood was described.

Boundary hedgerows to be cut back before the end of the financial year. Clerk to follow up RPA registration.

  1. Parking on pavements, note for cars. Decision required.                                  MA

The proposed note was discussed and agreed.

  1. Flat Maintenance Update.                                                                                                          CD

The gutters of the flat/shop are to be cleared this week.                                                                                                                                     

  1. Finance
£
Current Account balance as at 30th November 2018 73,739.49
Savings Account, 30 Day notice account 6,545.15
Total cash assets for the PC stand at 80,284.64
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Smart Cut Ltd, Nov Maintenance 279.13
Memorial Wreath 25.00
Smart Cut Ltd, Donation for 2 Christmas trees 50.00
Bishampton Gardening Club, Donation for planter maintenance, as agreed on 5th November 2018 100.00
Reimbursement to Cllr Poulter for goal net ties and staples 9.12
Annual Playground Inspection 98.40
Broken glass signs 60.00
E.Morrish expenses, as approved by E.Beever, mileage and ink x 2 42.69

 

C.Morris, WW1 Community event-Remembrance day, artist’s fee and donation 250.00
BATVHT, Hall hire for events and meetings, July to December 2018 115.00
Mark Cole, Lengthsman 89.70
Summer Hill Contracting, tree felling- Bishampton Nature Reserve 30.00

 

  1. Planning

New Applications:

Existing Application:

  1. Correspondence for Information.
  1. Clerk’s report
  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 7th January 2019 at 7.30pm in the Throckmorton Parish Rooms.

The meeting closed at 8.10pm.

Signed

..……………………………………………..…… Chair                      ………………………….. Date

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 5th November 2018 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Merrett, Blears, Davidson, Argyle, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllr Beever (W).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7- Elsewhere, RB Item 5d, NM Item 5h.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 4 members of the public were present for Public Question Time.

The council heard from Youth Representative to the Council- Miss G.Gregory and comments from

Mr D.Cheetham on the Dolphin Inn.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker reported on the poor management of recent road closures in Bishampton.

C.Cllr Tucker reported on SWDP, all information can be found on www.swdevelopmentplan.org including the ‘Call for Sites’ maps.

The planning application meeting for Throckmorton Airfield was poorly attended by parishioners. The application is for current activities on the site such as car storage.

Worcestershire County Council are seeking 250 voluntary redundancies to cut costs.

 

 

  1. Progress Reports: for information & discussion
  2. Youth representative, discussions after Open Session/PQT                                  JB

No discussions took place.

  1. Dolphin Inn- discussions after Open Session/ PQT

It was agreed that more information from the Dolphin CIC would assist members in making any decisions in the future. Clerk to contact CIC.

           Project choice and planning for future expenditure.    CD/RH

A list of future capital expenditure projects was discussed and agreed upon. These are in addition to the £4,000 committed to the refurbishment of some of the play equipment at Bishampton play area and installation of a new outdoor table tennis table. Projects chosen are as a result of the survey undertaken during the summer.

The Community Infrastructure Levy Neighbourhood Fund already received from Wychavon DC will fund most of these projects (£10,104).

 

Projects to cost (in total) approx. £6000:

 

Future Projects could include:

 

Cllr Argyle to get quotes for replacing the drop doors, as this is a possible noise nuisance to neighbours.

Cllr Tucker to research bench suppliers.

  1. Request for donation of £75 for Christmas Eve event in Bishampton, decision required. RH

Agreed.

  1. Joint WCC/West Mercia Road Safety Event to be hosted by BAT PC, on Nov 21/22nd RH

No information was received in time for the meeting. It was agreed to pay the hall hire fees for this event.

 

  1. Bishampton History Society Grant request for £300. This is for installing wheelwright equipment in Bishampton, at Dolphin Inn. Decision required.          RH

Agreed.

  1. Shorthorn Wood Management Plan, update.                                                                      CT

Registration with the Rural Payments Agency has taken place, required to apply for grants.

A grant will be needed to pay consultants to produce the Management Plan. Pershore College staff and students are to help fell trees. Practical tasks are going well, thanks to regular volunteers.

 

  1. WW1 memorial community event, update.                                                          MA

Members agreed that the community event and memorial installation have been extremely successful. Over 50 parishioners attended the event on 27th October and those present very much enjoyed the activities, creating parts of the installation.

It was agreed that the council should increase the payment to C.Morris to £250 to reflect the huge input she has had in the project. Thanks to volunteers and B.Moran for his donations of wood and equipment to create the backdrop. Cllr Hodgkins has contacted the local MP and a press release has been sent to local news desks.

  1. Parking on pavements, actions to be taken. Decision required.                                 MA

After a discussion, it was agreed that Cllr Argyle will draft a note to be left on cars that regularly park on the pavement, to be discussed at the next meeting.

 

  1. Flat update, boiler service and Fire Risk Assessments required, 2 quotes obtained. Decision required on action.                                                                                             CD

Boiler has been serviced. It was agreed to order Fire Risk Assessments for the flat/shop building and inform leaseholders of Bishampton Stores and the Dolphin of their responsibilities. A leak has been reported at the flat. Cllr Argyle to contact tenant and investigate.

 

  1. Playground Refurbishment update.                  LP/JB

New goal nets and the power-wash plus re-sand of the block paving at the rear of Bishampton Hall have been ordered. A local company has offered to create the base for the outdoor table tennis table, Cllr Hodgkins will liaise.

Also planned are a bench for adults in the younger children’s’ play area and replacement cradle swing seats. Cllr Poulter has discussed changes with ‘Tiddlers’ group.

 

Newsletter articles to Cllr Merrett.        NM

Articles to Cllr Merrett as soon as possible.

  1. Welcome Letter/Phone book update.                                                                                NM

Clerk and Cllr Merrett to re-draft letter. Parishioner Mr G.Kington to help with Phone book.

 

  1. Elections 2019, publicity required to promote vacancies on council.                                RH

Members to inform clerk on their intentions to re-stand.

 

  1. Christmas Drinks/Meal, decision required.                                                        RH

It was agreed to start the next Parish Council meeting at 7pm and not to go for a meal.

 

  1. Thank you message to volunteers in parish, decision required.                                RH

Cllr Hodgkins to organise thank-you Christmas cards.

 

  1. Autumn Litter pick, Decision required.                                                                                RH

The next litter pick will take place in Spring 2019.

 

  1. Christmas trees – size tbc. Working party volunteers required.                    RH 

Two trees will be ordered. Mr Jones of Throckmorton has offered to supply electricity for the Throckmorton tree.

 

  1. PC representatives for the Memorial Service, both at Flyford Flavell and 12noon Bishampton War Memorial.                                                        RH

The service at St Peters is at 10.45am followed by a short service at the Memorial in Bishampton. Councillors were encouraged to attend.

  1. Decision required on broken bottle littering, actions can be taken e.g. CCTV, regular road sweeping whilst problem remains.        RH

Clerk to request additional road sweeping and contact local press. Parishioners to erect camera and signage.

 

  1. ‘Badgers Walk’ bridleway closure and pedestrian access. Decision if action required. RH/EM

Clerk to seek information from Pathways Warden and WCC officers, however bridleway is closed and a diversion is in operation.

                                                           

  1. Finance

 

£
Current Account balance as at 31st October 2018 72,602.98
Savings Account, 30 Day notice account 6544.87
Total cash assets for the PC stand at 79,147.85
Savings with Treasury Dept.   Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Replacement Goal Nets for Bishampton Play Area 69.60
WW1 Memorial Community Project, reimbursement to C.Morris 302.70
Reimbursement to R Hodgkins, for BAT Cares in October and ink 50.26
Grant to Bishampton History Society, for installation of Wheelwright Equipment at the rear of the Dolphin Inn  

300.00

Smart Cut Ltd, Oct Maintenance 279.13
Christmas Eve Carols event, donation 75.00
Maintenance Mark Cole, Lengthsman, 104.70

 

  1. Planning

New Applications:

 

Existing Application:

 

  1. Correspondence for Information.

 

  1. Clerk’s report

 

  1. Councillors’ reports and items for future agenda:

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 3rd December 2018 at 7.00pm in the Bishampton and Villages Hall.

 

The meeting closed at 9.50pm.

 

 

Draft Minutes of the Parish Council Meeting held on Monday 1st October 2018 at 7.30pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker, Merrett, Argyle, Burnham, Blears and Argyle.

In attendance: Clerk and C. Cllr Tucker.

  1. Apologies: Cllrs Beever (W), Davidson (H).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7 Elsewhere.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 4 members of the public were present, 3 to discuss the Wheelwright equipment plus the Bishampton History Society and Mr D Ruskin to report on the www.bishamptonandthrockmorton.org.uk website.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker forwarded information to assist Vale Green Energy to cut back overhanging hedges along the Throckmorton to Lower Moor Road. Vale Green Energy to contact landowners for permission to undertake work. Alternatively the WCC Highways Department will contact landowners.

Road closures on Long Lane were discussed. Changes to the bus services were reported. Clerk confirmed the timetable for the new reduced service has been publicised.

Worcestershire County Council is attempting to reduce spending within the current financial year to prevent a predicted overspend. Council tax has not been increased. Costs of Adult Social Care and Children’s Services continue to rise sharply.

On 10th October, 3-7pm, Pegasus Group will host an open meeting in Throckmorton Parish Rooms to discuss their planning application for the Airfield.

  1. Progress Reports: for information & discussion
  2. Capital Expenditure Planning, project ideas for future expenditure, in preparation for Nov 5th To create a long term financial plan and 2019 budget.                              RH

Cllr Hodgkins encouraged all councillors to forward ideas to the clerk before 14th October. Cllrs Hodgkins, Davidson and the clerk to create an action plan for next meeting.

Councillors were asked to visit Bishampton Play Areas.

  1. Playground behind Bishampton Village Hall, tidy-up      RH

Contractors Amey are not able to help with the renovation of the play areas.

It was agreed that up to £4000 of the CIL Neighbourhood Fund, (current amount of £10,104) will be spent on Phase 1 of the Play Ground renovation.

A delegation was made to Cllr Burnham, Poulter and the Clerk to order items and works, possibly to include jet-washing of the paved area at the rear of the Bishampton and Villages Hall, replacement swing seats, football goal nets, benches and the installation of an outdoor table tennis table, on a site agreed by BATVHT.

Phase 2 to be planned for 2019/2020 at a later date.

  1. Bishampton Highways update,                                                                              RH

New ‘slow’ signs have been printed on the northern part of Abberton Road, Bishampton. New chevrons and a new VAS post have been agreed in principle. Cllr Hodgkins has met with Community Speed Watch Co-ordinator Adnam Ali regarding an additional site for Bishampton.

  1. Newsletter articles and content for winter edition     NM

Articles to Cllr Merrett before 5th November.

  1. Shorthorn Wood, update.                  CT

Cllr Tucker circulated a project update including the creation of the management plan, working parties, volunteer training, survey results, signage, links to Pershore College and the use of the site by educators.

Clerk to assist with registration for the Rural Payments Agency.

Recent fly-tipping at the entrance  has been reported to Wychavon DC by Cllr Hodgkins.

  1. WW1 memorial, update.                                                                                                            RH

Brian Moran is assisting with the project, creating a carved wooden backdrop for the community art project, at no cost to the Parish Council. Creative event on 27th October in Bishampton Villages Hall to create poppies for the installation.

  1. Throckmorton Parish Traffic Group, update on SMH survey, cutting back of hedges and next meeting date.                                                                                                      EB

No report given.

  1. Christmas Trees for Bishampton and Throckmorton, agreement on payment of £50 to Smart cuts required.                                                                                                                  RH

It was agreed to pay £50 towards 2 large Christmas trees for the parishes to be supplied by Smart Trees.

  1. ‘Welcome Letter’ and Parish Directory- examples for consideration.                              RH

Cllr Hodgkins forwarded an example of a ‘Welcome letter’ to the clerk and Cllr Merrett for comment. The creation of a ‘village directory’ was briefly discussed with an example produced by Feckenham parish council. It was agreed that this was a possible future project but a volunteer would be required to create the document or listings on www.bishamptonandthrockmorton.org.uk website. Volunteer to be requested in the winter newsletter.

  1. Playground Inspection, decision required on current equipment being inspected.      EM

It was agreed to delay the inspection until Phase 1 repairs have been undertaken.

  1. SWDP survey to be completed.    EM/RB

Clerk to forward completed survey, completed by Cllr Blears.                                                                                                             

  1. Finance
£
Current Account balance as at 30th September 2018 70,807.47
Savings Account, 30 Day notice account 6,544.61
Total cash assets for the PC stand at 77,352.08
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

 

Cheques for Signing ( inc. of VAT) £
Centurion Home Improvements, shop awning, balance of payment £2500.00
PKF Littlejohn, External Auditors 360.00
Reimbursement to R Hodgkins, for BAT Cares in Sept 19.23
Throckmorton Village Charity, hall hire for  21st June meeting 12.00
E.Morrish, Clerk’s expenses- to be approved by E.Beever, stamps and ink x2 38.96
Smart Cut Ltd, Sept Maintenance 279.13
Maintenance Mark Cole, Lengthsman, 157.20

 

  1. Planning

 

  1. Clerk’s report

10-11.30am.

  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 5th November 2018 at 7.30pm in the Throckmorton Parish Rooms.

The meeting closed at 9.00pm.

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 3rd September 2018 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Merrett, Beever, Davidson, Burnham and Poulter.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllrs Argyle(H), Blears(H).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RH Item 7- Elsewhere. NM Item 5g.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.35pm, 3 members of the public were present for Public Question Time.

The council were asked about community transport, and were given a report on the data collected from the new VAS and information on the wheelwright equipment was reported.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker reported on the planned reduction in local bus services and the discussions at County Council to offer alternative routes, more information to follow during September. A discussion took place regarding the Volunteer Centre in Pershore and its Community Transport Scheme, and the possibility of the parish council being involved.

West Mercia Police and other organisations are hosting a crime prevention event on the 5th September at Fladbury Village Hall from 12noon until 9pm, open to all.

It is hoped that a PACT meeting will be organised for October, more information to follow.

Road closures are planned for the Lower Moor end of Long Lane in October.

C.Cllr Tucker is monitoring the SWDP review being undertaken by Wychavon DC.

  1. Progress Reports: for information & discussion
  2. Survey feedback to date, project choice and planning for future expenditure. RB/NM/RH/LP

Cllr Merrett reported on the broad range of responses received in the survey. Only 40 responses have been received to date.

The majority of responses were complimentary and suggestions for improvements to the parish included:

For Bishampton Play Area:

Suggestions for other areas:

No survey responses suggested play equipment for Throckmorton or Tilesford.

Cllr Poulter reported on her research on outdoor table tennis tables as these were suggested most often in survey responses. A Cornilleau Park Outdoor which retails at £1599 has been identified as a suitable table for the Bishampton Play Area with additional costs for a base to be considered.

After a discussion it was resolved to move the decision on planning future projects, and budgeting for them, to the next meeting. Cllr Hodgkins has produced a costed list of possible items to be considered. Cllr Merrett to report possible projects to the Bishampton Villages Hall Trust committee. The Clerk commented that the current play equipment was installed in 2006 and 2008. Confirmation of the second instalment of the Community Infrastructure Levy will be available in time for the next meeting, currently £7,485 has been received.

 

  1. Dolphin Inn- discussions after presentation from CIC           RH

This did not occur as CIC were not present.

  1. Youth Representative for Council            JB

Cllr Burnham to contact Grace Gregory of Bishampton who has volunteered to be a youth representative. Only one other name was mentioned in a survey response.

  1. Traffic Group update, including information from K.Hemstock of Highways     EB/RH

The Throckmorton Parish Traffic Group have not met recently. Cllr Hodgkins reported on improvements to signage on Abberton Rd, Bishampton as planned with Worcestershire County Council.

Cllr Beever to contact the traffic consultancy working with SMH Fleet Solutions Ltd on Throckmorton Airfield.

  1. Wheelwright equipment, possibly to be donated to Parish Council, decision required. RH

Councillors discussed the information presented by C.Rigg of Bishampton History Society during Public Question time. It was agreed that the council will support the relocation of the equipment to Bishampton. The Dolphin Inn CIC have offered the use of the end of the outbuilding at the rear of the pub. It was agreed that the parish council will take responsibility for the insurance of the equipment and that the History Society would need to install the wheelwright equipment with interpretation panels/signage and be responsible for its upkeep. It was agreed that other than insurance, there would be no cost to the parish council relating to the relocation of the wheelwright equipment.

  1. Shorthorn Wood Management Plan, update. Access for horses after comments from parishioner                                                                                                                         CT

Cllr Tucker reported upon draft guidelines for users, listing 4 types of users: walkers, dog walkers, cyclists and horse-riders. The paths are all permissive only. No fires or camping to occur in the wood.

Temporary signage to be created to cost approx. £100.00, whilst a grant from Severn Waste’s environmental fund “Welcome to our Future” is sought for permanent signage.

Pershore College yet to confirm their plans to work on the site with Cllr Tucker.

3 parishioners are assisting in the creation of the management plan with Cllr Tucker, Worcestershire Wildlife Fund have agreed to prepare the Management plan.

Educators hoping to use the wood for school visits are to present to the parish council in November.

It was agreed to give permission to Mr P. Davis to fly his photography drone over the wood.

  1. WW1 memorial, update on design. Decision required on event proposed as workshop/lunch on October 27th. Decision required on payments including hall hire. Decision needed on delegation for purchasing.                                                                                          NM/  MA

Details of Carolyn Morris’ planned art installation were circulated. There are several parts to the art work including decorated memorial stones being created by members of the public as on https://bishamptonmemorialstones.wordpress.com/.

An event is planned for Saturday 27th October from 12 to 3pm where women will be encouraged to make pieces for the installation including poppies, marking the role of women in Bishampton during, and after WW1.

It was agreed that the parish council will pay for the hall hire for this community event. A delegation was made to the Clerk and Councillor Argyle to spend up to £400 on materials if required.  Parishioners can get involved with the project at the local ‘Time Out’ art/craft group classes held on Wednesdays.

  1. Shop update, awnings        CD

To be installed on 5th September 2018.

  1. Flat update, blocked drains                                                                    EM

The clerk reported on events that took place on the 18th and 19th August. Cllr Argyle assisted tenants by liaising with Severn Trent who then cleared the drains.

  1. Table of Responsibilities – comments                    RH

The draft table was approved by the council. 3 laminated copies to be produced for noticeboards.

  1. Playground behind Bishampton Village Hall, tidy-up       RH

Cllr Hodgkins has asked staff at Amey to consider adding a clean-up of the Bishampton play area as a community day organised by the business. This could include pressure washing of the paved area at the rear of the hall.

  1. Defibrillator, donation of equipment to Village Hall and refresher training sessions RH

Jill Burtoft, previously a First Responder, has offered the defibrillator (originally funded by the PC) to the Village Hall Committee. The Village Hall committee will decide where it should be placed and fund the necessary cabinet. Jill has offered to run a defibrillator training course in Bishampton and Throckmorton. The  council agreed to fund the hire of the hall for these events. Clerk to liaise.

  1. Rotherdale Farm, update     RH

Cllr Hodgkins gave a brief report following a visit to Vale Green Energy. This included an update on the greenhouse development and the problems encountered. Phase 1 to be completed by April 2019, phase 2 ‘on hold’.                                                            

  1. Finance
£
Current Account balance as at 31st August 2018 60,060.13
Savings Account, 30 Day notice account 6,544.32
Total cash assets for the PC stand at 66,604.45
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
St James’ Church PCC – Donation towards village fete ( Bish Bash Bosh), chq written 4th July 2018 500.00
Smart Cuts, Mowing July and August maintenance 558.26
Information Commissioner- data protection annual fee 40.00
Worcestershire CALC. GDPR event 10.00
E.Morrish, Clerk’s expenses- approved by E.Beever, stamps 6.96
Reimbursement to C.Tucker for Shorthorn Wood, padlock and First Aid kit 29.94
Reimbursement to R Hodgkins, for BAT Cares x2 19.88
Maintenance Mark Cole, Lengthsman, 112.20

 

  1. Planning

New Applications:

Existing Application:

Change of use of agricultural building (retrospective) and proposed extension to accommodate commercial storage and ancillary office. Comment lodged on-line.

  1. Correspondence for Information.

 

  1. Clerk’s report
  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 1st October 2018 at 7.30pm in the Bishampton and Villages Hall.

The meeting closed at 9.50pm.

 

 

 

Draft Minutes of the Parish Council Meeting held on Monday 2nd July 2018 at 7.30pm in the Bishampton and Villages Hall

Present: Cllrs Hodgkins, Tucker*, Merrett, Davidson, Burnham, Blears and Argyle. ( *Arrived at 7.40pm)

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllrs Beever, Burnham.
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.

RB Item 6d. NM Item 6g.

  1. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.30pm, 2 members of the public were present, to express an interest in using Shorthorn Wood for educational purposes.

 

  1. Minutes: The minutes of the last meeting were approved and signed.
  2. District and County Councillors’

C.Cllr Tucker reported on the New Homes Bonus scheme and that the new solar powered vehicle activated sign in Throckmorton appears to be working well. A report was given on meetings with tenants on the Airfield and Qinetiq staff. New high quality, longer term tenants are being sought for the vacant buildings on the site.

  1. Co-option of New Councillor. Mrs Elizabeth Poulter was co-opted onto the council.
  2. Progress Reports: for information & discussion
  3. Survey feedback to date, project choice and planning for future expenditure.   NM/RH

The main suggestion across the surveys was to add an outside table tennis table to Bishampton play area. Other results require further analysis and it is hoped more surveys will be returned, possibly during the village fete. It was agreed to research outside table tennis tables. EP to action.

  1. Youth Representative for Council                            RH/JB

A suitable representative is still being sought.

  1. Traffic Group update,inc. report from K.Hemstock of Highways, 20mph speed limit EB/RH

Cllr Hodgkins and the clerk met staff from Vale Green Energy, Rotherdale Farm to discuss the use of a one-way system through the parish. The clerk will be notified of planned journeys of harvesting tractors through the villages.

K.Hemstock of Worcestershire CC Highways has produced a report indicating possible changes to traffic signs in Bishampton and the addition of a new VAS pole on Abberton Rd.

  1. Donation request from St James’ Church/PCC, decision required.           RH

It was agreed to donate £500 towards the community event, Bish, Bash Bosh on July 14th, in Bishampton, as requested by the PCC.

  1. Wheelwright equipment, possibly to be donated to Parish Council, decision required. RH

Historic wheelwright equipment has been offered to the parish council via Bishampton History Society. It was agreed that Cllr Argyle will research a suitable site for the equipment with local organisations and report to the council at the next meeting.

  1. New road in Bishampton, agreement on name suggestion for Wychavon DC.           RH

It was agreed to forward the suggestion of the name ‘Manor Fields’ to Wychavon DC.

  1. WW1 memorial, decision required on proposed action, budget and donation to charity MA

Local artist C.Morris has drafted a design for the memorial art work to be placed at the memorial in Bishampton to mark the centenary of the end of WW1.

This will be temporary and removed before the Christmas tree is installed.

It is hoped that it could be used over several years. A budget for the project of upto £1,000 was agreed, to cover the costs, the artist’s fee of £100 and a donation to the Help the Heroes charity.

It is hoped that the memorial art work will be created as a community project, with parishioners being encouraged to help decorate some of pieces of the installation.

The clerk informed the council that any sum was not covered by the annual budget for donations. The funds involved will be taken from the council’s reserves.

  1. Shop update, order placed for awnings, survey and total cost.           CD

2 awnings have been ordered with 50% payment. A survey will take place on the 10th July, to check the structures behind the plastic fascia. If additional fixings are required the additional cost will be no more than an extra £1,000.

  1. Flat update, change of tenants and rental payments from last tenant.           EM

New tenants have moved in. The £30 letting fee has been taken from the initial rental payment.  No loss in rent has occurred between tenants.  The letting agent will retain £225 of the previous tenants’ deposit and forward it to the council. This is for repairs to the heating system.

  1. Shorthorn Wood Management Plan, update                                                                       CT

The working party continue to meet, Liz Etheridge of Wychavon DC has been asked to research grants. Fire Hazard signage to be moved to the wood due to weather conditions.

It was agreed to make a delegation to Cllr Tucker and the Clerk to spend upto £100 between meetings. Immediate requirements include a First Aid kit for volunteers. The location and use of the council’s brush-cutter was discussed, it was agreed that it will need to be serviced in the near future.

  1. Nature Reserve, update           MA

Cllr Argyle agreed to cut back some vegetation, to increase accessibility to the site.                                                                                                                                             

  1. Finance

 

£
Current Account balance as at 30th June 2018 70,436.56
Savings Account, 30 Day notice account 6,543.79
Total cash assets for the PC stand at 76,980.35
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
50% Deposit for awnings at Bishampton Stores, cheque written 21/06/2018 1,500.00
Reimbursement for J.Burnham, refreshments for ‘BAT Cares’ 6.30
Westcotec- New solar powered VAS, (covered by SMH Fleet Soln. donation) 4,806.00
Bishampton Village Hall- Hire for PC and Speedwatch meeting(s) 54.00
Reimbursement for R.Hodgkins, purchase of 2 maps, as per June mtg. 2018 24.00
E.Morrish, Clerk’s expenses- as approved by E.Beever 8.97
Smart Cuts, Mowing (Annual cost spread over 12 months)June Maintenance 279.13
Mark Cole, Lengthsman, June timesheet 142.20

 

  1. Planning

Change of use of agricultural building (retrospective) and proposed extension to accommodate commercial storage and ancillary office. Comment to be lodged on-line.

  1. Correspondence for Information.
  1. Clerk’s report
  1. Councillors’ reports and items for future agenda:
  1. Date of next meetings: The next Parish Council meeting will be on Monday 3rd September 2018 at 7.30pm in the Throckmorton Parish Rooms

The meeting closed at 9.35pm.

Draft Minutes of the Parish Council Meeting held on Monday 4th June 2018 at 7.30pm in the Throckmorton Parish Rooms

Present: Cllrs Hodgkins, Tucker, Davidson, Burnham, Beever, Blears and Argyle.

In attendance: Clerk and C.Cllr Tucker.

  1. Apologies: Cllrs Merrett (W).
  2. Declarations of Interest:
  3. a)  Register of Interests: Councillors are reminded of the need to update their register of interests.
  4. b)  To declare any Disclosable Pecuniary Interests in items on the agenda and their nature.
  5. c)  To declare any Other Disclosable Interests in items on the agenda and their nature.
  6. d) Written requests for the council to grant a dispensation (S33 of the Localism Act 2011).

Councillors who have declared a Disclosable Pecuniary Interest, or an Other Disclosable Interest which falls within the terms of paragraph 12(4) (b) of the code of conduct, must leave the room for the relevant items.

Failure to register or declare a Disclosable Pecuniary Interest may result in the commission of a criminal offence.

The meeting opened @ 7.30pm, 2 members of the public were present. The internal auditor and a parishioner who commented on the planning application at Evesham Vale Carp Fishery.

 

  1. Minutes: The minutes of the last 3 meetings were approved and signed.

 

  1. Apology from clerk. The clerk formally apologised for the mistake made during May 14th 2018 meeting which led to the need for an extra-ordinary meeting on the 21st
  2. Internal Audit. Mr Bryan McGinity gave his report:
  1. Consideration, Approval and Signing of the Annual Governance Statement for 2017/18. (Section 1 of Annual Governance and Accountability Return, Part 3). The council considered and approved the Annual Governance Statement and it was signed by the clerk and Chair.
  2. Consideration, Approval and Signing of the Accounting Statements for 2017/18. (Section 2 of Annual Governance and Accountability Return, Part 3). The council considered and approved the Accounting Statement. It was then signed by the clerk and Chair.

 

  1. District and County Councillors’

C.Cllr Tucker confirmed that the Highways team will be working in the parish over the next few weeks. Clerk to liaise with Marshalls over the cutting of grips, extending them through the verge onto their land. Clerk will also write to Ms Evans asking for assistance with cutting back the vegetation opposite the turning into The Elms in Throckmorton.

  1. Review of Code of Conduct and Risk Assessment. These documents were approved.
  2. Review of Delegated Powers.
  3. Review Asset Register. Cllr Hodgkins confirmed that the wheelbarrow no longer exists. Clerk to update the register.
  1. Progress Reports: for information & discussion
  2. Donation request from St James’ Church, decision required. RH

St James’ Church PCC have requested a grant for £504 for mowing. It was agreed that the council could not support this grant request for maintenance of the church, as per CALC advice. Clerk to inform PCC.

  1. Additional signatory for bank account, decision required. RH

Cllr Burnham and Cllr Blears agreed to be additional signatories for the main bank account.

 

  1. Invoice for cutting of hedges in Throckmorton Play area, decision required. CT

The council agreed to pay the invoice for £90 for cutting the inside of the hedge around the play area in Throckmorton in 2016-2018. All future orders for work should be placed by the clerk.

 

  1. Community Infrastructure Levy – Neighbourhood Fund, money received. EM

The council received £7,485 CIL money on 26th April 2018. This relates to the new properties built at Hayes Farm and the Firs, Bishampton. These monies are to be used to support development by funding the provision, improvement, replacement, operation or maintenance of infrastructure.

Further payments are expected relating to ongoing developments in Bishampton. The CIL is paid on a bi-annual basis. The council agreed to discuss possible projects at the next meeting.

 

  1. Update on GDPR, Privacy Notice for consideration.                                                    EM/RH 

The Privacy Notice was approved.

 

  1. Survey, feedback to date.             RH

Cllr Merrett’s summary of the responses to date was discussed, 12 % of surveys had been returned. It was agreed that the results of further returns are to be discussed at the next meeting. A focus group was suggested with a youth representative for the parish. Cllr Burnham to seek a youth representative.

  1. ‘There but not there’, or equivalent WW1 memorial, decision required on action. RH

Thanks to Mr and Mrs Eades for their efforts tidying around the Bishampton War Memorial.

The Chair proposed, after speaking to the PCC, Friends of St James and the History Society the purchase of a ‘Silhouette Tommy’ from the charity Help the Heroes, at a cost of £750.

The council discussed this and for a number of reasons opted to investigate an alternative method to commemorate the ending of WW1.Cllrs Tucker and Argyle to make enquiries into alternative designs with local artist. The use of a similar budget for an art installation was briefly discussed, but no amount was agreed.

  1. Traffic Group update EB

The new solar powered VAS to be fitted on 5th June 2018. Approximately £2,000 of the pledged funds from SMH Fleet Solutions Ltd are still available for further traffic calming projects.

 

  1. Research into 20mph zones, letter sent to local businesses RH

Several responses have been received in support of a reduced speed zone within the Parish. Worcestershire County Council Highways officer Kieran Hemstock is to produce a report on the topic for the parish council, having met with councillors in Bishampton on May 14th. It was suggested that the letter also be sent to Smart Cut Ltd and Phil Day Sports Ltd. to seek their comment. Clerk to action.

  1. Shop update, quotes for awnings received. Decision required. CD

Quotes for two 3m wide manually operated fabric awnings have been received. These are to help reduce the temperatures within the shop and provide shade outside. To open to 2.5m max.

The quotes are for £3000 inc. VAT, £3645 ex VAT and £6020 ex VAT.

It was agreed to spend £3000 on the two awnings, and allow up to £500 for additional fixings, should they be needed. A delegation was made to the Clerk, Cllr Davidson and Cllr Hodgkins to order the awnings as soon as possible.

  1. Flat update, change of tenants and any maintenance to be discussed. Delegation to clerk and coty). It was agreed that the letting agency Johnsons are to obtain the amount from the tenant. If necessary, it will be requested that the amount be withheld from their deposit.

New tenants have been reference checked successfully. The current tenants’ contract is until September 2018. A delegation was made to the clerk authorising orders for any required maintenance or decorating to allow the new tenants to move in promptly.

  1. Meeting with Nigel Huddleston MP, feedback. Qinetiq meeting to be discussed. RH

Clerk to contact the constituency office to ask for help obtaining contact details for Qinetiq.

  1. Request for commitment to cover hire of halls for refresher defibrillator training, autumn 2018. RH

It was agreed that the council would meet the cost of hiring the halls for refresher training session, one in each village.

  1. Shorthorn Wood Management Plan, update CT

Cllr Tucker confirmed Liz Etheridge has returned to Wychavon and will assist with the creation of the Management Plan. Arboriculture Students from Pershore College are to work on the wood, later this year, as part of their course. A discussion about regular practical sessions on set days of the month took place and Cllr Tucker to organise.

 

  1. Village Hall trustees                                                                                     RH

Councillors were reminded that nominees for Bishampton Village Hall Trust are needed.

  1. Wychavon DC’s ‘Call for Sites’, for information RH

Information has been circulated, no discussion took place.

  1. SWDP Review, for information, RH

No discussion took place.

 

  1. Purchase of Maps- reimbursement, decision required. RH

It was agreed to reimburse Cllr Hodgkins for the purchase of 2 large maps of Throckmorton Airfield.

                                                   

  1. Finance

 

£
Current Account balance as at 31st May 2018 73,557.55
Savings Account, 30 Day notice account 6,543.49
Total cash assets for the PC stand at 80,101.04
Savings with Treasury Dept- Dolphin Inn Deposit, invested until 2019 13,000.00

 

Cheques for Signing ( inc. of VAT) £
Mark Cole, Lengthsman, May timesheet 94.80
Reimbursement for R. Hodgkins, refreshments for ‘BAT Cares’ 6 9.59
E.Morrish – reimbursement for ink (x2) and paper (x2)As approved by E.Beever 30.00
S.H.Smith, Hedge cutting 75.00
R.H Parry, repairs to heating system 270.00
B.McGinity, for Internal Audit 70.00

 

  1. Planning

Comment to be lodged on-line.

No comment

 

  1. Correspondence for Information.
  1. Clerk’s report

 

Summary of Bishampton Stores Lease, Deposits and Rental Amounts

Zoe Morel has been in place under a Tenancy at Will since 14th July 2017.

Zoe paid a refundable deposit of £750 on 29th March 2018, as part 7 of Lease.

Lease was formally signed and completed on May 10th 2018.

Break Dates are on the third and sixth anniversaries, as in part 42 of the lease.

The rental amounts within the Lease, part 1 are:

 

Dates Amount per annum (£)
10th May to 13th July 2018 peppercorn
14th July 2018 to 13th July 2019 750
14th July 2019 to 13th July 2020 1,500
14th July 2020 to 13th July 2021 1,500
14th July 2021 to 13th July 2022 3,000
14th July 2022 to 13th July 2023 3,000
14th July 2023 to 13th July 2024 3,000
14th July 2024 to 13th July 2025 5,000
14th July 2025 to 13th July 2026 5,000
14th July 2026 to 13th July 2027 5,000

 

  1. Councillors’ reports and items for future agenda:

 

  1. Date of next meetings: The next Parish Council meeting will be on Monday 2nd July 2018 at 7.30pm in the Bishampton and Villages Hall.

 

The meeting closed at 10.05pm.